Australian Construction Admin Virtual Assistant

Job Title: Australian Construction Admin Virtual Assistant
Industry: Construction
Work Type: Full-time | Remote
Rate: TBA

About the Role:

We are seeking a highly organized Construction Admin Virtual Assistant to support an Australian construction business with day-to-day administrative tasks, document management, invoicing support, and health & safety documentation.

The ideal candidate has experience working with Australian construction or trade businesses, is detail-oriented, proactive, and comfortable using tools such as Google Drive, Xero, PandaDocs, and BuildFast CRM.

Key Responsibilities

1. Administrative Support
Provide general administrative support to the construction team
Manage emails, documents, and internal communications
Coordinate tasks and follow-ups with tea ---------- mbers and contractors
Communicate with the team via WhatsApp

2. Document & File Management
Organize and maintain project documents in Google Drive
Ensure proper filing of project documents, contracts, and compliance paperwork
Maintain organized folders for each project

3. Health & Safety Administration
Maintain and update Health & Safety documentation in BuildFast CRM
Upload and manage safety records, site documents, and compliance forms
Ensure documentation is updated and properly recorded

4. Invoicing & Financial Admin (Xero)
Use Xero for basic accounting tasks including:
Sending invoices
Following up on unpaid invoices
Approving bills
Sending ABAs (batch payments)
Coordinate with the internal team regarding billing and payment status

5. Client & Contract Documentation
Prepare and send documents using PandaDocs
Assist with preparing agreements, proposals, and other documentation for client approval

Required Skills & Experience
1. Previous experience as a Construction Admin Assistant or Virtual Assistant
2. Experience working with Australian construction, building, or trade businesses is highly preferred

How to Apply

1. Please submit the following information with your application:
Resume Link with detailed tasks and responsibilities from your previous roles
(Make sure the link is accessible — Google Drive or Dropbox links should allow viewing access.)

2. Expected Monthly Rate in AUD

3. Availability - Can you start immediately?

4. Best Contact Number for a phone interview

Please note: Only applications that provide all the required information will be considered.