Personal & Business Assistant

About the Role

Strong Arm Consulting is seeking a highly capable Executive Assistant to act as the founder’s primary operational support and gatekeeper.

This role goes beyond typical virtual assistant duties. The Executive Assistant will serve as the first point of contact between the founder and clients, employees, contractors, and outside parties. They will help manage communications, operations, scheduling, hiring logistics, and day-to-day business needs.

The right candidate will be proactive, organized, confident communicating with people, and comfortable taking ownership of tasks without constant direction.

This position requires someone who is flexible and capable of handling whatever operational needs arise throughout the day.

?

Key Responsibilities

Communication & Gatekeeping
• Serve as the primary point of contact for incoming communication
• Answer and return calls, texts, and emails
• Determine which matters require the founder’s attention
• Handle routine matters independently
• Ensure the founder only receives communication that truly requires their involvement

?

Client Management
• Communicate with tax clients and credit clients
• Assist clients with basic questions and document collection
• Schedule consultations and appointments
• Follow up with clients regarding outstanding documents or requests
• Maintain professional communication with all clients

?

Calendar & Time Management
• Fully manage the founder’s calendar
• Schedule meetings, calls, interviews, and appointments
• Protect focused work time
• Coordinate scheduling across different responsibilities

?

Hiring & Recruiting Support
• Coordinate hiring processes
• Review applicants
• Schedule and conduct initial employee interviews
• Present qualified candidates to the founder
• Assist with onboarding logistics for new hires

?

Business Operations Support
• Help manage day-to-day business operations
• Assist with organization of systems and workflows
• Communicate with contractors and tea ---------- mbers
• Track ongoing tasks and operational priorities

?

Financial Organization
• Track incoming payments and expenses
• Maintain weekly summaries of financial activity
• Organize receipts and documentation
• Assist with general budgeting oversight (not accounting)

?

Administrative & Organizational Work
• Maintain organized digital files
• Manage documents and records
• Send reminders and follow-ups
• Assist with project coordination

?

Personal Assistance
• Schedule personal appointments when necessary
• Assist with travel planning
• Coordinate logistical matters that help the founder remain focused on high-priority work

?

Flexible Operational Support

This role requires someone who can step in and assist with whatever responsibilities are necessary at the time to keep the business running efficiently.

The Executive Assistant should be comfortable adapting to changing priorities and helping solve problems as they arise.

?

Ideal Candidate

The ideal candidate is:
• Extremely organized
• Proactive and reliable
• Comfortable communicating with clients and professionals
• Capable of making decisions and prioritizing tasks
• Skilled at managing schedules and logistics
• Professional, discreet, and trustworthy
• Able to work independently without constant supervision

?

Requirements
• Availability Monday – Friday, 10 AM – 6 PM Eastern Time
• Strong communication skills (written and verbal)
• Reliable internet connection
• Experience in executive assistance, operations support, or administrative management preferred

?

Role Importance

This position is a key operational role within the company. The Executive Assistant will work closely with the founder and play a major part in maintaining organization, communication, and operational efficiency as the business grows.

?

Compensation

Compensation will be discussed based on experience.

?

Application Instructions

Please submit:
• A brief introduction about yourself
• Your experience in executive assistance or operations support
• Examples of systems, software, or tools you have used