Bookkeeper/ Accounts Management/ Quickbooks expert

We are seeking a reliable and detail-oriented Virtual Bookkeeping Assistant to manage financial records and donations for a synagogue.

The assistant will work directly with leadership to ensure all donations, pledges, and financial transactions are recorded accurately and accounts are reconciled regularly.

Strong communication and daily updates are required.

Key Responsibilities
Donation Recording

Record all donations and pledges

Enter donations into ShulCloud

Generate and send donation receipts

Maintain accurate donor records

Deposit Tracking

Monitor incoming deposits

Match deposits with donor records

Verify that physical checks deposited match donation entries

Accounting Records

Record donations and financial transactions in QuickBooks

Categorize transactions correctly

Maintain organized financial records

Weekly Responsibilities

Record weekly donations and pledges

Match bank deposits with donation records

Update donor account balances

Track sponsorship donations

Flag discrepancies or missing records

Bi-Weekly Responsibilities
Payroll Documentation Support

Track staff attendance records

Prepare payroll records for staff payments

Ensure payment records match attendance logs

Monthly Responsibilities
Financial Reconciliation

Reconcile bank accounts

Match transactions between bank, QuickBooks, and ShulCloud

Record sales receipts and other income

Update account balances

Payment Platform Reconciliation

Record transfers from Venmo and PayPal

Ensure transfers match bank deposits

Quarterly Responsibilities

Send donation receipts to donors

Follow up on unpaid pledges

Annual Responsibilities

Prepare year-end donation summaries

Generate financial reports including:

Profit & Loss

Balance Sheet

Assist with preparing financial documents for tax filing

Systems Used

Candidates must be comfortable working with:

QuickBooks

ShulCloud

Google Drive / Google Sheets

PDF scanning and document organization

Ideal Candidate

Bookkeeping or accounting experience

Strong attention to detail

Experience with QuickBooks

Comfortable working with nonprofit or donation-based organizations

Organized and reliable

Good written communication

Able to provide daily updates