Business Development & Proposals Coordinator

We are seeking a highly organized Business Development & Proposals Coordinator to support the growth of our strategic communications and consulting firm. This role focuses on researching new opportunities, coordinating proposal development, and managing the administrative and operational systems behind our business development efforts.

You will play a critical role in helping the company identify and pursue new contracts, particularly with government agencies, foundations, and large institutions. This role requires exceptional organization, strong written communication skills, and the ability to manage complex deadlines across multiple contributors.

Key Responsibilities

Opportunity Research
• Identify and research new business opportunities, RFPs, RFQs, and grant opportunities
• Monitor government procurement portals, industry listservs, and opportunity databases
• Prepare concise summaries of opportunities including scope, deadlines, and recommendations on whether to pursue

Proposal Coordination
• Organize all administrative functions of proposal development
• Prepare outlines and proposal development plans
• Track deadlines and milestones for each proposal
• Create and manage proposal timelines in Asana
• Coordinate all internal contributors and ensure deadlines are met
• Communicate with issuing agencies regarding questions, clarifications, and submissions

Proposal Development Support
• Draft selected sections of proposals
• Format documents and ensure compliance with submission requirements
• Coordinate signatures, forms, attachments, and required documentation
• Manage final packaging and submission of proposals

Business Development Operations
• Maintain the company’s pipeline of active opportunities
• Develop and maintain proposal content libraries
• Maintain formatted staff resumes and case studies for proposals
• Track proposal submissions and outcomes

Administrative Compliance
• Maintain business certifications and licenses required for proposal eligibility
• Manage company registrations in procurement systems and vendor portals
• Maintain access credentials and compliance requirements needed for submissions

Required Skills
• Strong research and analytical skills
• Excellent written English
• Experience coordinating proposals or RFP responses
• Exceptional organization and attention to detail
• Ability to manage multiple deadlines simultaneously
• Proficiency with Google Docs, Microsoft Word, and PDF formatting
• Project management software experience (Asana strongly preferred)
• Ability to read and interpret complex instructions and requirements

Preferred Experience
• Experience supporting government proposals or grants
• Experience in consulting, communications, marketing, or professional services
• Familiarity with U.S. government procurement portals
• Proposal writing experience
• Resume and proposal formatting experience

Ideal Candidate
You are highly organized, detail-oriented, and comfortable managing complex deadlines. You enjoy research, problem-solving, and coordinating teams to produce high-quality work under pressure. You take ownership of systems, proactively identify opportunities, and ensure nothing falls through the cracks.