Real Estate Virtual Assistant

Remote | Real Estate Operations & Sales Support

We are a growing husband-and-wife real estate team based in Northern California. Our team currently consists of four agents and we are continuing to expand. Our business focuses on helping buyers and sellers throughout the region while maintaining a strong reputation built on honesty, integrity, and transparency.

We are looking for a highly proactive, organized, and coachable Virtual Assistant to support our daily operations, marketing, and lead management.

This role requires someone who is resourceful, adaptable, and takes initiative. You will play a key role in helping our team stay organized, nurture leads, and support business growth.

This is not a task-only position. We want someone who thinks proactively, solves problems, and takes ownership of their work.

FULL-TIME POSITION REQUIREMENT
• This is a full-time remote position (8 hours per day)
• Candidates must be available to work consistent full-time hours
• We are looking for someone who wants to grow with our team long-term, not someone seeking short freelance projects
• The role requires strong commitment, reliability, and daily availability during agreed working hours
• We are looking to hire as soon as possible and ideally bring someone onto the team within the next week
• Applicants must be ready to start quickly if selected

-Must have above average internet connection.
-Computer must be able to handle the work below

KEY RESPONSIBILITIES
• Provide administrative and operational support to the real estate team
• Manage and update contacts within our CRM
• Assist with lead management and database organization
• Call past leads and prospects to re-engage and set appointments
• Manage and maintain CRM systems (primarily Follow Up Boss)
• Create and organize reports and spreadsheets
• Assist with marketing materials using Canva
• Support social media content preparation and scheduling
• Assist with email marketing campaigns
• Manage task tracking platforms such as Asana or Trello
• Maintain calendars and coordinate appointments
• Help organize systems and workflows for the team

Cold calling will occasionally be required to reconnect with older leads and schedule appointments, but this will not be an everyday task.

Include "Dear Prevail RE," on your message.

BIG PLUS (NOT REQUIRED)
• Experience in the real estate industry?• Knowledge of California real estate processes?• Experience working with Follow Up Boss CRM?• Experience with lead generation and appointment setting

HOW TO APPLY?

• Your resume?• A short video introduction about yourself?• Any experience working with real estate or CRM systems?• Any Canva or marketing work samples if available