Operations & Systems Manager (Part-Time)

About Us

We are a rapidly growing online fitness coaching company.

We currently support 100+ active clients and are expanding rapidly.

We are looking for a highly organized, analytical, detail-oriented Operations & Systems Manager to help streamline operations, track performance metrics, and support structured growth.

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Position Overview

This is a part-time remote position (10–12 hours per week) focused on:
• KPI tracking
• Reporting
• Systems optimization
• Workflow documentation
• Project coordination
• Operational forecasting

You will work directly with the founders and help bring clarity, structure, and efficiency to a growing online business.

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Key Responsibilities

1. KPI & Performance Tracking
• Maintain weekly dashboard (Google Sheets)
• Track revenue, churn, retention, sales funnel metrics
• Identify performance trends
• Provide weekly summary reports

2. Systems & SOP Documentation
• Document workflows for onboarding, check-ins, sales, launches
• Organize processes into clear step-by-step systems
• Improve operational efficiency

3. Project & Task Management
• Create and oversee task boards (Notion or similar)
• Ensure deadlines are met
• Support team accountability

4. Growth Support
• Assist in launch coordination
• Forecast revenue scenarios
• Help model team capacity as we scale

5. Calendar & Workflow Optimization
• Help structure weekly operational cadence
• Identify bottlenecks
• Recommend improvements

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Required Skills
• Strong Google Sheets or Excel skills
• Experience building dashboards
• Analytical mindset
• Excellent written English
• Detail-oriented and proactive
• Comfortable working with performance metrics
• Experience in online businesses or digital agencies preferred

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Ideal Candidate
• Thinks in systems, not chaos
• Enjoys tracking numbers and improving processes
• Communicates clearly and concisely
• Takes initiative without constant supervision
• Understands confidentiality and professionalism

**Experience in the fitness space and/or social media preferred.**

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Hours & Compensation
• 10–12 hours per week
• Flexible schedule
• Competitive hourly rate based on experience

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How to Apply

Send email to ----------

Please include a loom video introducing yourself and tell us the following:
1. Your operations experience
2. Why you would be a good candidate
3. The word “STRUCTURE” in the email line subject

Applications without these items will not be considered.