EXECUTIVE ASSISTANT / OPERATIONS VA — FULL-TIME, US CENTRAL HOURS

EXECUTIVE ASSISTANT / OPERATIONS VA — FULL-TIME, US CENTRAL HOURS

We are hiring a full-time, highly skilled Executive Assistant / Operations VA to serve as the right hand to a US-based entrepreneur. You must be ready to contribute from Day 1 with minimal training, operate independently, and help keep operations organized and running smoothly.

This role includes core executive assistant responsibilities along with executive-guided bookkeeping support.

This is not an entry-level or passive admin job. We’re looking for a smart, reliable, technically fluent, and proactive person who can manage workflows, anticipate needs, and take initiative.

MUST HAVE — DO NOT APPLY UNLESS YOU MEET ALL OF THE FOLLOWING:
· Minimum 2 years full-time experience supporting a senior executive remotely
· Proven ownership of calendar, inbox, meeting follow-up, and scheduling
· Experience with basic bookkeeping or financial tracking
· Fluent in Microsoft 365 (Outlook, Teams, SharePoint), Notion, and Loom
· Demonstrated use of Claude, Copilot, or similar AI tools to increase productivity
· Excellent written English and professional verbal communication
· Reliable internet (minimum 50 Mbps) with power backup and secondary connection
· Comfortable working full-time from 9am–5pm US Central Time
· Able to follow multi-step logic and think through cause-effect relationships

RESPONSIBILITIES:
· OWN the executive’s calendar, email inboxes, and to-do follow-ups
· Anticipate needs and proactively manage scheduling using time-blocking practices
· Draft meeting notes, agendas, and ensure action items are completed
· Manage and organize files in OneDrive / Notion / SharePoint
· Upload and organize Loom recordings and documentation
· Assist with basic bookkeeping tasks such as tracking expenses, invoices, and financial records
· Maintain organized financial documentation and assist with simple reporting
· Monitor Teams for activity; remain online, responsive, and available during working hours
· Assist with light recruiting coordination and screening for future hires
· Escalate issues early and flag scheduling conflicts or operational blockers
· Suggest improvements to workflows and SOPs — don’t wait to be asked

YOU WILL THRIVE IN THIS ROLE IF:
· You are detail-obsessed, structured, and get satisfaction from closing loops
· You’re resourceful and ask intelligent questions — not handholding ones
· You understand urgency, take initiative, and do not disappear or go silent
· You enjoy organizing systems and supporting high-performing operators
· You read between the lines and anticipate outcomes before problems occur
· You think logically and write clear, professional English

DO NOT APPLY IF:
· You are juggling other part-time jobs or freelance work
· You require repeated reminders to complete tasks correctly
· You frequently miss deadlines or rely on excuses
· You are uncomfortable using modern productivity tools
· You struggle to communicate clearly in English
· You prefer constant supervision instead of taking ownership

COMPENSATION & BENEFITS:
· Flat monthly rate based on experience (starting at $1,056 USD/month)
· 2 weeks paid vacation per year
· Paid time off for selected US holidays
· Discretionary performance bonuses based on results
· Long-term opportunity with room to grow responsibilities

WORK SCHEDULE:
· This is a FULL-TIME, EXCLUSIVE position
· Monday through Friday
· 9:00 AM – 5:00 PM US Central Time

HOW TO APPLY:
ONLY APPLICATIONS SUBMITTED THROUGH THE FORM LINK BELOW WILL BE CONSIDERED.
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