Virtual Assistant Coordinator

Administrative Coordinator (Remote) – Mindful Vision Counseling

Mindful Vision Counseling is a growing mental health practice providing therapy services in Tucson and Vail, Arizona and virtually across multiple states. We are seeking a highly organized and professional Administrative Coordinator to support practice operations and client communication.

This position is ideal for someone who is detail-oriented, tech-savvy, and comfortable working in a professional healthcare environment.

Responsibilities

• Respond to client inquiries and maintain professional email communication
• Assist with scheduling, intake coordination, and administrative support
• Maintain accurate documentation within electronic health record systems
• Support administrative workflows using Google Workspace and practice systems
• Assist with social media posting and basic digital content scheduling
• Utilize AI tools to help streamline administrative tasks and communications
• Maintain strict confidentiality and professionalism with sensitive client information

Qualifications

• Excellent written and spoken English
• Strong administrative and organizational skills
• Experience with email communication and scheduling systems
• Familiarity with electronic health records (EHR systems preferred)
• Comfort using digital tools such as Google Workspace and AI platforms
• Familiarity with social media platforms such as Instagram, Facebook, and LinkedIn
• Ability to work independently and communicate clearly

Preferred Experience

• Administrative experience in healthcare or mental health settings
• Experience with EHR systems such as SimplePractice
• Experience creating or scheduling social media content
• Familiarity with AI tools such as ChatGPT or similar platforms

Application Instructions

To apply, please email the following to ----------

• Resume
• Brief introduction describing your administrative experience
• A short note describing any experience with EHR systems, AI tools, or social media management

Important:
To confirm that you carefully read this listing, please include the phrase “Mindful Support” in the subject line of your email application.

Applications that do not include this phrase may not be reviewed.

We look forward to connecting with candidates who are organized, professional, and passionate about supporting mental health care.