Operations & Admin VA – Full Time | Remote

About Us
We're a boutique marketing consultancy that works with enterprise marketing teams to source agency partners and build internal operating systems that drive business results. We're a small, intentional team — no big agency overhead, just high-quality work and senior-level client relationships.
We're growing and looking for a sharp, reliable VA to join us full-time and help keep everything running smoothly on both the professional and personal side.

The Role
We need a detail-oriented, proactive Operations & Admin VA to support day-to-day business operations and personal logistics. You'll work directly with the founder across a mix of professional deliverables, project coordination, and personal admin.
This is a long-term role for someone who takes ownership, communicates clearly, and gets things done without being chased.

What You'll Do
Professional (approx. 70% of time)

Build and polish client-facing deliverables (decks, briefs, proposals) from outlines or Loom recordings
Manage project trackers, timelines, and follow-ups — flagging risks before they become problems
Coordinate RFP logistics: NDAs, scheduling, submissions
Monitor and draft emails for founder review; manage inbox organization
Handle invoicing, file organization, and Google Drive management

Personal (approx. 30% of time)

Manage calendar and scheduling across personal and professional commitments
Research and book travel, accommodations, and appointments
Monitor and organize personal email inbox
Coordinate health, family, and household logistics
Handle online errands and research tasks

Required Skills & Experience

At least 2 years experience in a VA, executive assistant, or operations support role
Strong written English — able to draft client-facing documents with minimal editing
Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Drive)
Experience with project management tools (Asana, Trello, Notion, or similar)
Comfortable managing personal admin with discretion
Comfortable using AI tools (ChatGPT, Claude, or similar) to improve speed and output quality

Nice to Have

Experience working with a founder, solopreneur, or small team
Familiarity with presentation tools (Canva, Google Slides, PowerPoint)
Experience with invoicing or light financial admin


Work Schedule
Full-time, 40 hours/week, Monday–Friday
Mostly async — work when it suits you as long as deliverables are ready by US Eastern mornings
Must be available 8am–12pm ET at 1 day per week for a weekly check-in and any time-sensitive US business hours tasks

How to Apply
Complete the full application form here: ----------
Then send an email to ---------- with the subject line: "Clarity"
Applications without the correct subject line will not be reviewed.