Executive Assistant to the CEO (Part-Time ? Full-Time Opportunity)

We are seeking a highly organized and reliable Executive Assistant to support the CEO of a growing technology consulting company.

This role will begin part-time and has the opportunity to grow into full-time as the business continues to expand.

The CEO manages many responsibilities including business development, travel, board positions, philanthropic initiatives, and leadership responsibilities across the organization.

The purpose of this role is simple:
Help the CEO stay organized, prepared, and focused on the highest-value work.

The right candidate will not require constant supervision. Instead, they will be someone who shows up consistently, communicates clearly, solves problems independently, and takes ownership of their responsibilities.

This is a great opportunity for someone who enjoys organization, supporting leadership, and helping complex schedules and projects run smoothly.

Key Responsibilities

Task & Project Organization

All work will be tracked using ClickUp, our task management system.

Responsibilities include:
• Receiving assignments from the CEO via email or internal communication
• Creating and organizing tasks inside ClickUp
• Tracking progress and ensuring tasks are completed on time
• Maintaining organized workflows so nothing important is missed

The goal is to ensure key priorities are always tracked and executed properly.

Calendar & Scheduling Management
• Manage the CEO’s calendar and meeting schedule
• Coordinate internal and external meetings
• Send meeting invitations and reminders
• Ensure meetings are properly prepared and organized

Research & Business Development Support

The CEO frequently meets with prospective clients and partners.

Responsibilities include:
• Researching companies and individuals prior to meetings
• Preparing short summaries of prospects before calls
• Gathering background information that helps the CEO prepare

Proposal & Presentation Support

You will assist with preparing materials for meetings and business development efforts.

This may include:
• Creating or formatting client proposals
• Preparing presentation decks
• Organizing information into professional documents

Meeting Documentation & Follow-Up
• Download meeting transcripts from Otter
• Organize notes and summaries fro ---------- etings
• Add transcripts and notes to systems such as HubSpot

Executive & Administrative Support

The CEO is involved in multiple initiatives including business operations, board responsibilities, and philanthropic work.

Support may include:
• Coordinating travel arrangements
• Organizing documents and files
• Preparing materials for board meetings or engagements
• Helping manage follow-ups after meetings

This is a dynamic role where tasks may vary from day to day.

Oversight & Team Structure

This role will work directly with the CEO, with operational oversight from the Chief Marketing Officer (CMO) to ensure priorities and processes are executed properly.

Tools You May Use

You will work with several business tools including:
ClickUp
Microsoft Teams
HubSpot
Otter (meeting transcripts)
Google Docs / Google Sheets
Presentation tools (PowerPoint or Google Slides)

Experience with these tools is helpful but not required if you are a fast learner.

Requirements

We are looking for someone who is:
• Highly organized and detail oriented
• Extremely reliable and consistent
• Comfortable working independently
• Strong in written English communication
• Able to prioritize multiple responsibilities
• Able to solve problems and find answers without constant direction

Preferred experience:
• Executive Assistant or Administrative Assistant roles
• CRM systems or project management tools
• Preparing presentations, documents, or proposals

Work Schedule
• Starting part-time
• Opportunity to grow into full-time
• Remote position
• Some overlap with U.S. business hours may be required

Compensation
• $6 – $8 USD per hour depending on experience
• Long-term opportunity for the right candidate
• Opportunity to grow into a larger operational role as the company grows

Application Instructions (Important)

This role requires attention to detail, reliability, and independence.

Please follow the instructions below carefully when applying.

Step 1 – Attention Check
At the very beginning of your application message, write the phrase:
EXECUTIVE SUPPORT READY
Applications without this phrase may not be reviewed.

Step 2 – Reliability Question
This role requires someone who shows up consistently and meets commitments.
In 3–4 sentences, please answer:
How do you ensure you remain reliable and meet deadlines while working remotely?

Step 3 – Problem-Solving Question
Sometimes you may receive a task that you are unfamiliar with.
Please answer:
What steps would you take if you were assigned a task but were unsure how to complete it?

Step 4 – Organization Question
In 2–3 sentences, explain:
How would you keep track of multiple tasks assigned through email and ClickUp so nothing gets missed?

Step 5 – Executive Support Experience
Please answer:
What is the most challenging executive or manager you have supported, and how did you make their work easier?
Important

Applications that:
• Do not follow instructions
• Contain generic responses
• Do not complete the screening questions
may not be considered.

We are looking for someone who enjoys helping leaders stay organized and making sure important work gets done.

If that sounds like you, we look forward to hearing from you.