Executive Assistant to Founder

Executive Assistant to Founder

Part-Time | Remote | Australian Business Hours

Own the details. Protect the founder’s time. Help scale a premium brand.

Shym Saunas is a fast-growing premium European sauna and wellness brand operating across Australia and New Zealand. We are founder-led, commercially focused, and growing rapidly.

We are looking for a highly capable Executive Assistant to work directly with the Founder and help manage day-to-day operations, communications, and coordination across multiple business areas.

This is not a basic admin role.

This is a high-trust, high-responsibility position for someone organised, sharp, proactive, and comfortable operating in a fast-paced entrepreneurial environment.

About the Role

You will act as the Founder’s operational support system.

Your primary objective:
Protect time, reduce noise, and ensure daily execution runs smoothly.

This role combines:

• Executive Assistant
• Administrative Manager
• Light Operations Coordination
• Communication Gatekeeper

Core Responsibilities
1?? Email & Communication Management

Manage and triage the Founder’s inbox

Draft replies and handle routine correspondence

Flag high-priority issues

Coordinate with internal tea ---------- mbers

Follow up on outstanding items

2?? Calendar & Scheduling

Manage appointments and meetings

Coordinate with suppliers, partners, and team

Prepare meeting summaries and action lists

Ensure deadlines are not missed

3?? Operations Support

Assist with day-to-day coordination across:

Sales

Marketing

Warehouse/logistics

Installations

Track tasks and ensure execution follow-through

Create simple SOPs and documentation when needed

4?? Research & Administration

Conduct structured research (suppliers, tools, services, competitors)

Prepare summary reports

Assist with document preparation and light data work

Maintain organized digital records

5?? Communication & Calls

Make and receive phone calls to Australian businesses during business hours

Coordinate with suppliers, freight companies, installers, and customers when required

Communicate professionally and confidently

What This Role Is NOT

This is not:

A passive task-based VA role

A social media-only role

A purely clerical admin position

We are looking for someone who:

Thinks ahead

Notices gaps

Follows through

Takes ownership

Requirements
Experience

Previous Executive Assistant, Operations Assistant, or Senior Admin experience

Experience supporting a founder, director, or business owner preferred

Experience working with Australian businesses highly regarded

Skills

Strong written English (very important)

Clear and confident spoken English

Excellent organisation skills

Comfortable using:

Google Workspace

Microsoft Office

CRM systems

Project management tools

Ability to prioritise independently

High attention to detail

Personal Attributes

Calm under pressure

Structured thinker

Highly trustworthy

Discreet and professional

Proactive, not reactive

Comfortable working without constant supervision

Availability

Part-time (approx. 20–30 hours per week)

Must be available during Australian business hours (AEDT)

Long-term engagement preferred

Compensation

Competitive hourly rate based on experience and capability.

We value reliability and performance over lowest cost.

How to Apply

Please send your application directly to:

???? ----------

Include the following:

Your desired hourly rate

A 1–2 minute introduction video explaining:

Your experience

Why you would be a strong fit for a founder-support role

Your weekly availability and preferred working hours

Confirmation that you can make phone calls to Australia during business hours

Whether you have worked with Australian businesses before

Your CV

Please use the subject line:
“Executive Assistant Application – [Your Name]”