Operations Assistant at Boutique Tax Consulting Firm

ABOUT US

We help online entrepreneurs (agency owners, coaches, consultants, remote founders) relocate internationally, reduce taxes legally, and protect wealth using holistic strategies that combine operations, company setup, and compliance.
We’re growing rapidly and building a world-class remote team that values precision, speed, confidentiality, and ownership.

If you love checklists, clean systems, and you take pride in getting details right the first time — you’ll fit in here.

WHAT YOU'LL DO (CORE RESPONSIBILITIES)
You’ll support our operations team across a mix of admin + accounting + compliance tasks.
Some are simple and SOP-driven, others become more advanced as you level up.

Level 1 (Basics / SOP-driven)
• Bookkeeping support (categorizing transactions, reconciling accounts, receipts, basic
monthly cleanup)
• Updating and maintaining client workspaces in Notion (status updates, checklists,
deadlines, documents)
• Setting up companies through online providers (following step-by-step SOPs)
• Organizing sensitive client documents (passports, lease agreements, invoices) with
perfect naming + folder hygiene
• Following internal processes and improving them when you spot gaps

Level 2 (Client & Partner Coordination)
• Liaising with partners (accountants, local offices, service providers)
• Preparing partner “packs” from client info stored in Notion (e.g., forwarding required
documents cleanly and securely)
• Tracking deadlines and ensuring nothing slips

Level 3 (Compliance Support / Drafting) — Growth Path
• Drafting compliance deliverables under supervision, e.g.:
o Form 5472 + pro forma 1120 (data gathering + draft prep)
o UK tax return support (organizing data, drafting sections, reconciliation)
• You prepare; a manager will then review and sign off (as appropriate)

IMPORTANT: You don’t need to be an expert on day one. You do need to be highly reliable, detail-oriented, and eager to learn.

WHO WE'RE LOOKING FOR
Required:
• Strong attention to detail (you naturally double-check your work)
• Comfortable working inside Notion every day (databases, templates, status tracking)
• Basic accounting/bookkeeping knowledge (you understand debits/credits conceptually
and can reconcile)
• Great written English + professional communication
• Able to follow SOPs exactly and ask smart questions when something is unclear
• Discreet and trustworthy — you’ll handle confidential documents
• A laptop and mobile phone to be able to work from
• Strong Wi-Fi connection

Nice to Have (Big Plus):
• Experience with Xero / QuickBooks (or similar)
• Experience supporting US LLC compliance or UK tax admin
• Experience in a remote ops / VA role with strict processes
• Interest in international business, compliance, and structured workflows
• On the Notion application, you’ll be asked what your favourite colour is. Reply ‘White’

GROWTH & PROMOTION PATH
This is not a dead-end VA role. If you prove yourself, you can move up to:
• Compliance Specialist (returns + filings support)
• Senior Ops Lead (owning client workflows end-to-end)
• Team Manager (leading assistants + quality control)

We’re expanding — so strong performers grow fast.

PAY STRUCTURE (WE PAY FOR TALENT)
• Start: Hourly during trial/training (rate depends on experience)
• Then: Monthly retainer progression with loyalty incentive, with salary gradually increasing every month
• Exceptional people can earn more via performance-based increases and expanded scope.

(Exact structure may be adjusted based on hours, speed, and skill level — but the above is the
intended progression.)

WORK SETUP
• Remote
• Consistent weekly hours (part-time or full-time depending on fit)
• Some overlap with Asia/Bangkok time is helpful for coordination

Apply through the following link: ----------