Operations Coordinator (Remote – Night Shift)

Operations Coordinator (Remote – Night Shift)

Client Industry: US-based Janitorial & Facilities Maintenance

Schedule: Monday – Friday, 1:00 AM – 9:00 AM Manila Time (9:00 AM – 5:00 PM PST)

$7 USD/Hour

Compensation: Competitive USD Monthly Salary + 13th Month Pay + Paid US Holidays

About the Opportunity
Our client is a rapidly growing US-based janitorial services company seeking a highly organized Operations Coordinator to serve as the central hub for our remote team. This is a high-responsibility role that requires a "command and control" mindset. You will ensure that work orders are tracked, vendors are compliant, and the CEO’s administrative workflow is seamless.

Your Role:

Key Responsibilities
• Work Order Management: Ownership of tracking and documenting all work orders in ServiceSync. You are responsible for ensuring every job is updated and closed accurately.
• Vendor Coordination: Manage onboarding and documentation for service providers, ensuring they meet insurance and compliance standards before they step onto a job site.
• Payroll Preparation: Consolidate time logs and payment data for employees and providers, delivering 100?curate reports for final leadership review.
• Executive Support: Manage the CEO’s inbox, triage urgent client matters, and handle scheduling/administrative tasks to maximize leadership efficiency.
• Systems Integrity: Maintain high-quality data across Google Workspace and internal operational platforms.

Qualifications & Requirements
• Experience: 3+ years in a high-level Administrative, Operations, or Executive Assistant role. Experience with US-based service industries (Janitorial, HVAC, Construction) is a major plus.
• Communication: Exceptional, near-native English (written and verbal). You must be comfortable communicating with US-based clients and vendors professionally.
• Technical: Expert-level proficiency in Google Workspace (Sheets, Drive, Docs).
• Night Shift Readiness: Proven experience working the graveyard shift. You must have a dedicated, quiet home office setup.
• Redundancy: Mandatory backup power source (UPS/Generator) and a secondary internet ISP to ensure 100% uptime during the PST shift.

Logistics & Compensation
• Location: 100% Remote, Online
• Schedule: Monday – Friday, 1:00 AM – 9:00 AM Manila Time (9:00 AM – 5:00 PM PST)
• Stability: This is a long-term, 40-hour/week position.
• $7 USD/Hour
• Compensation: Competitive USD-based salary + 13th Month Pay + PTO + Paid US Holidays + PTO.

***This Company is committed to a long term online position. This is a really solid, good opportunity for someone who wants stable online work with really good trustworthy people. They will require you to produce good work. Don't apply if you won't work hard and show up.

Multi Step Hiring Process with Testing and Multiple Interviews – the quality of the job is worth it!

Job Type: Full-time