Real Estate Operations & Financial Coordination VA (Owner Support)

We are looking for a detail-oriented Virtual Assistant with strong Excel and AppFolio experience to support the ownership side of a growing real estate portfolio.

Day-to-day tenant management is handled by a professional property management company. Your role will be to review and organize property management reports, analyze financial data, maintain internal spreadsheets, and ensure ownership-level reporting remains accurate and organized.

You will also assist with executive support tasks such as scheduling and travel coordination.

This is an excellent role for someone who enjoys working with financial data, spreadsheets, and real estate reporting.

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Responsibilities

Portfolio Reporting & Analysis
• Review AppFolio reports from property management companies
• Analyze rent rolls, income statements, and expense reports
• Maintain internal Excel spreadsheets tracking property performance
• Identify discrepancies or missing information in reports
• Organize financial documents and property records

Financial Reporting Support
• Assist in preparing reports for lenders and banks
• Track property-level income and expenses across the portfolio
• Maintain organized reporting files for each property
• Help reconcile property management reports with internal tracking

Management Company Coordination
• Communicate with the property management company when clarification is needed
• Track requests and follow-ups
• Ensure reports and documentation are received on schedule

Executive Support
• Travel planning and booking
• Calendar coordination
• Administrative research and organization

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Requirements
• Strong Excel or Google Sheets skills
• Experience using AppFolio
• Excellent written English
• Extremely organized and detail-oriented
• Comfortable reviewing financial reports and spreadsheets
• Reliable communication and follow-through

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Preferred Experience
• Real estate portfolio reporting
• Property management financial statements
• Accounting or bookkeeping support
• Experience working with U.S. real estate investors

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Hours

Part-time to start (with potential to grow as the portfolio grows).

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Compensation

$10–$15/hour depending on experience.

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Application Instructions

Please include:
1. Your experience using Excel and AppFolio
2. An example of a financial report or spreadsheet you have worked with
3. Put the word “REPORTING” at the top of your message so we know you read the full post.


This role requires strong spreadsheet skills. Applicants may be asked to complete a short Excel test.