Executive Assistant

Execute Assistant:

SUBJECT: Executive Assistant Wanted.


We are in need of a skilled Executive Assistant who is highly organized, proactive, and operations-minded who can serve as a dependable right hand and help keep projects, people, and priorities moving forward.
This person will support Jennifer directly across business, content, customer support, operations, and light business admin.

Someone who can successfully do all of the following responsibilities without the CEO having to follow up (to see if they were done correctly or done at all) or step in and do them.
The EA will:

1. Check and triage Jen’s inboxes (business, rental, and personal), flagging what needs response, action, or review
2. Surface items that require Jen’s decision, approval, or input
3. Manage quick follow-up tasks and status checks across vendors, guests, affiliates, and collaborators
4. Updates Jen’s tasks on Asana, and maintains the 1:1 board accurately
5. Organize docs, images and files in Google Drive
6. Attend or prepare for weekly planning meetings, take notes, and track action items so next steps are clearly documented and followed through on
7. Follow up on pending approvals, invoices due for payment, deliverables, and deadlines
8. Maintain recurring business/admin workflows tied to launches, podcasts, and member support
9. Confirm group program coaching call dates, times, hosts/co-hosts
10. Update and present upcoming conferences and events for Jennifer to attend or present at
11. Maintain promotional calendars and ongoing launch support
12. Update recurring SOPs / process documents as workflows evolve
13. Review lease renewal dates for rental tenants and update lease renewal / rent increase letters so they are ready to be issued on the first of the month, at least 30 days before the rent increase takes effect
14. Scheduling, moving, adjusting, or canceling personal appointments, including doctor’s appointments and similar personal scheduling tasks

We’re looking to add a talented, sincere, committed person to the team ASAP. You must be a self starter, a problem solver, and orderly. Your position will have strict deadlines to get stuff done, without over complicating things.

This is a fully remote part-time EA role requiring 20 - 25 hours per week to start with the option to increase to full time. Pay is $6 - $7/hour depending on experience.

Approximate working hours are USA EST time zone: 8:00am - 4:00pm with occasional requests to support me from 7pm to 9pm ET if I'm running a live class where support is needed. Would be scheduled with advanced notice.

You will have PTO for all national and special Philippine holidays.
I'm open to the role having more flexibility in hours as competency and reliability are proven.

There will be a two-month trial period on a graduated pay scale meaning you will start at $4.50 - $5/hour DOE, and receive an additional $0.50/hour increase each month and be able to receive full pay once you successfully complete your probationary period.

After a 6-month performance review, we will determine an increase in pay to $7-$8/hour.

Are you exceptionally organized and able to manage multiple moving parts at once?

Are you strong at follow-through and not satisfied with tasks sitting unfinished?

Are you comfortable with recurring systems and routines, including checklists, SOPs, and repeatable workflows?

Are you trustworthy and discreet, especially with inboxes, internal operations, and sensitive information?

If so please read through the entire job announcement before applying.

We’re a small virtual clinical skin care practice devoted to helping our patients finally find relief from various skin conditions using food, supplements, and lifestyle changes.

Job Responsibilities:
Your role, the Executive Assistant (referred to as “EA”) to Jennifer is an exceptional position on the team where the tea ---------- mber works both directly with Jennifer as her assistant AND works with all other tea ---------- mbers. This role reports directly to and is managed by the CEO.
Basically, you’re an integral part of the team’s daily operations, and your role is fundamental to continuing the growth of our business.
Requirements:
• Strong English written skills, C1 on the CEFR framework
• Work efficiently on responsibilities all by yourself or with little assistance (we will provide the initial training)
• Complete tasks with excellence
• Finish tasks on or before assigned deadlines
• Be detail-oriented and super organized
• A resourceful problem solver
• Tech savvy + Google search literate (meaning you know your way around technology and can learn new things by Googling or watching YouTube videos.)

About The Owner of Skinterrupt:
Jennifer Fugo, MS, LDN, CNS is a clinical nutritionist empowering adults seeking a root cause approach to their chronic skin and unending gut challenges. She consults with clients all over the world through her virtual clinical practice for chronic skin issues, including eczema, psoriasis, rosacea, perioral dermatitis, chronic hives, and hidradenitis suppurativa.

Jennifer is the founder of supportive skincare and supplements specifically formulated based on what she has seen work best for her clients.

She holds a Master’s degree in Human Nutrition from the University of Bridgeport and is a Licensed Dietitian-Nutritionist and Certified Nutrition Specialist. Jennifer is the host of the Healthy Skin Show podcast with over 1.3 MILLION downloads.

Our Tech Stack:
Since you will need to work efficiently on assigned tasks all by yourself or with little assistance, ideally you will have working knowledge of a few products in our tech stack. If not, we will use screen recordings, an onboarding document and Zoom calls to explain what needs to be done and how to do it.

However you MUST be willing to use Google and YouTube to learn the software required for your job. Your professional development is important to the success of the business.

You need to be able to use our complete tech stack proficiently within your first five weeks of working with us.
GSuite products
Asana
Voxer
Canva
Manychat
Wordpress
Dropbox
Kajabi
Klaviyo
Shopify
Gorgias

Of the qualified applicants, we will prioritize those that have more familiarity with our tech stack.

If you don’t receive a response from us, that means we chose not to pursue employment at this time.

If you’d like to apply, please understand in advance that the application process is a long one with quite a few steps. The steps below only represent the first part of the application. If you’re chosen to move to the second round of the application process, there are even more questions to answer. We just want to be upfront with you. We’re hiring for the long term and want the application to reflect the commitment we’ll make to the right person.

How to Apply:
If your interest is piqued, please reply to this job post and do the following:

1. Include only your favorite ice cream flavor and the number of cats Jennifer has in the subject line.
2. What is the name of Jennifer’s supplement line?
3. Read to see how clients can work with Jennifer at ---------- .
4. Include a screenshot of your 4-letter personality type and results from ----------
5. List which software in our tech stack you already know how to use and your approximate proficiency with it on a scale of 1 - 10.
6. Do not send a resume.
7. Tell us whether or not you already have a day job.
8. Let us know how many hours you are available to work each week, for example 25, 30 or 40 etc.
9. Your application will be disqualified if you email us directly, book a skin repair call from the form on the website, write a subject line resembling anything like ‘I’m your next rockstar’ or if you follow me on social media.

Please, only apply if you are super detail oriented and you are beyond organized. You must have at least 2 years of work experience in the admin or EA space for an online business.

We are looking to bring you on board and want you to be a part of our dynamic, very small but fun team. You’ll be a central and integral part of our small team and we’re looking for you to grow with us!

We will consider applicants who are able to successfully fulfill the nine criteria above.
Thank you for taking the time to apply.