Real Estate Data & Lead Generation (Public Records Research VA)

About Us

Polus Acquisitions Group is a U.S.-based real estate investment company that specializes in acquiring off-market properties directly from homeowners. Our business is built on identifying motivated sellers through public records research, data analysis, and targeted outreach.

We operate remotely and collaborate as a team across several departments including data research, lead generation, marketing, and acquisitions. Our system is designed to consistently generate new opportunities by pulling property data from government sources and turning that data into conversations with homeowners.

We are currently looking for a Real Estate Data & Lead Generation Manager who can take ownership of our lead generation pipeline and help ensure our data systems run smoothly and consistently.

Compensation

Base Salary: $400 per month

Paid bi-weekly (every two weeks).

In addition to base salary, bonuses are paid when contracts close from leads that you generated and managed.

This means the quality and consistency of your work directly impacts your ability to earn additional income.

Schedule

Full-time position

Monday – Friday
40 hours per week

Some overlap with U.S. business hours may be required for communication with the team.

How Our System Works

Our company uses a data-driven system to identify homeowners who may be interested in selling their property.

The process begins with public records research, where we locate property owners through county government databases, court records, and property tax systems.

After the data is collected, it is cleaned, verified, and organized before being uploaded into our CRM. From there, our marketing systems contact property owners through SMS outreach and other marketing channels.

If a homeowner expresses interest in selling, the lead is documented and passed to our acquisitions team who negotiates and closes the deal.

Your role is to ensure that new leads are consistently entering the system and that the data is clean, accurate, and organized.

Your Responsibilities
Public Records Research

You will regularly research and navigate U.S. county public records websites to locate property ownership data.

Examples include:

• Probate filings
• Tax delinquent properties
• Pre-foreclosure filings
• Code violations
• Property transfers
• Eviction filings

You must be comfortable navigating:

• County clerk websites
• District clerk court records
• Property appraisal district websites
• Tax assessor databases
• Recorder / deed records

Data Collection & Verification

You will gather important information including:

• Property address
• Owner name
• Mailing address
• Parcel / APN number
• Filing details when applicable

You will also verify ownership data by cross-checking multiple sources.

Data Cleaning & List Preparation

You will organize and prepare data by:

• Removing duplicate records
• Standardizing address formatting
• Cleaning and organizing spreadsheets
• Preparing CSV files for CRM import

Accuracy and organization are extremely important.

Skip Tracing

Once property data is collected, you will assist with skip tracing to locate contact information for property owners.

This may include finding:

• Phone numbers
• Email addresses
• Additional ownership records

SMS Lead Generation

Once leads are prepared, they will be uploaded into our system for SMS marketing campaigns.

You may assist with:

• Preparing lead lists
• Managing responses from property owners
• Updating CRM records
• Identifying interested sellers

Independence & Problem Solving

This role requires someone who can think independently and figure things out without constant supervision.

We will provide training materials and SOPs that explain our systems and processes, but we expect team members to take initiative and learn how to navigate tools, websites, and workflows on their own.

You should be comfortable:

• Researching solutions when systems are unfamiliar
• Navigating new county websites independently
• Solving problems without needing step-by-step guidance for every task

We are looking for someone who can take ownership of their responsibilities and help keep the system running smoothly.

Team Collaboration

Although independence is important, communication with the team is equally important.

You will work alongside:

• Data researchers
• Lead managers
• Acquisitions specialists

You must be able to:

• Provide updates on your work
• Communicate issues clearly
• Coordinate with team members when leads move through the pipeline

Strong teamwork and communication are essential to keeping the operation running effectively.

Requirements

• Strong research and problem-solving skills
• Experience working with spreadsheets and datasets
• Ability to navigate websites and collect information
• Strong attention to detail
• Reliable internet and quiet work environment
• Strong English communication skills

Experience with real estate, property data, or lead generation is highly preferred.

Ideal Candidate

The ideal candidate is someone who:

• Is proactive and self-motivated
• Can figure things out without constant supervision
• Is organized and detail-oriented
• Works well in a team environment
• Takes pride in producing accurate and reliable data

Why Join Our Team

This is an opportunity to work directly with a growing U.S. real estate investment company and gain valuable experience in real estate lead generation, property research, and data systems.

Team members who perform well will have opportunities for long-term growth and increased responsibility within the company.

How to Apply

To apply, please follow these instructions carefully.

Send your application to [Insert Email Address]

Subject Line: Data & Lead Generation Manager – OJPH

Attach your resume

Include a 1–2 minute audio or video introduction

At the top of your application include the phrase:

“PUBLIC RECORDS VA”

Applications that do not follow these instructions may not be reviewed.