Real Estate Lead List Builder / Public Records Research VA

About Us

Polus Acquisitions Group is a U.S.-based real estate investment company focused on acquiring off-market properties directly from homeowners. We specialize in identifying motivated sellers through public records and government data, building relationships with property owners, and negotiating contracts that allow us to purchase properties quickly.

Our team operates remotely and collaborates closely across several roles including data research, lead generation, marketing, and acquisitions. The success of our acquisitions team depends heavily on the quality and consistency of the data we generate.

We are looking for a Real Estate Data Manager / Lead Generation Specialist who understands how to navigate U.S. county public records, generate property owner leads, and manage those leads throughout our system until they are ready for our acquisitions team.

This is a long-term position with growth opportunities for someone who is reliable, detail-oriented, and capable of working as part of a team.

Compensation

Base Salary: $400 per month

Paid bi-weekly (every two weeks).

In addition to base salary, bonuses are paid when contracts are closed from leads you generated and managed.

Bonus structure follows the same performance tiers used by our acquisitions team and rewards consistent production.

Bonuses are applied once contracts are successfully signed and closed from leads that originated from your data and outreach work.

This means your performance and accuracy directly contribute to the company’s growth and your earning potential.

Schedule

Full-time position

Monday – Friday
40 hours per week

Some overlap with U.S. business hours may be required depending on workflow and communication with the team.

How Our Company Operates

Our company operates on a data-driven lead generation system that focuses on identifying property owners who may be motivated to sell.

Our process begins with public records research, where we identify property owners through county government databases. These records are then organized, verified, and prepared for outreach.

Once leads are generated, our marketing systems reach out to those property owners through SMS campaigns and phone calls. If a homeowner is interested in selling, the lead is passed to our acquisitions team who negotiates and closes the deal.

Your role is critical in ensuring that the entire pipeline runs smoothly and consistently produces high-quality leads.

What You Will Be Doing
County Public Records Research

You will regularly navigate U.S. county websites to locate property records and government filings.

Examples include:

• Probate filings
• Tax delinquent properties
• Pre-foreclosures / foreclosure filings
• Code violations
• Property transfers
• Evictions

These records are used to identify property owners who may be motivated to sell.

You must be comfortable navigating:

• County clerk websites
• District clerk court records
• Property appraisal districts
• Tax assessor databases
• Recorder / deed records

Lead Data Collection

Once records are located, you will gather and organize key information including:

• Property address
• Owner name
• Mailing address
• Parcel / APN number
• Filing information (when applicable)

Accuracy is extremely important because this data is used by our marketing and acquisitions teams.

Data Cleaning & Organization

You will prepare datasets by:

• Removing duplicates
• Standardizing addresses
• Verifying ownership information
• Formatting spreadsheets for CRM import

The goal is to produce clean, reliable data that can be used for marketing campaigns.

Skip Tracing

After property owner data is collected, you will assist with skip tracing to locate contact information for property owners.

This may include:

• Phone numbers
• Email addresses
• Additional ownership data

Tools used may include:

• SmartSkip
• BatchSkipTracing
• TruePeopleSearch
• Other skip tracing tools

SMS Lead Generation

Once leads are prepared, they are uploaded into our CRM and marketing systems.

From there we conduct SMS outreach campaigns to contact property owners and determine whether they are interested in selling.

You may assist with:

• Preparing lead lists for SMS campaigns
• Managing responses from property owners
• Organizing conversations in the CRM
• Identifying interested sellers

Lead Management

If a property owner expresses interest in selling, the lead must be carefully documented and passed to the acquisitions team.

This includes:

• Updating the CRM with accurate notes
• Organizing seller information
• Communicating updates to the acquisitions team

Your role is to ensure no leads are lost and every opportunity is tracked correctly.

What It Takes to Succeed Here
Attention to Detail

The entire operation relies on clean data. Small mistakes in records can cause major problems later in the process.

Consistency

Our marketing systems depend on a steady supply of leads. We need someone who can reliably produce new data each week.

Problem Solving

County websites can sometimes be difficult to navigate. You must be capable of researching and figuring out how to locate the necessary information.

Team Communication

We operate as a team. Clear communication and updates are essential so that everyone understands what is happening in the pipeline.

You must be comfortable collaborating with:

• Data team members
• Lead managers
• Acquisitions specialists

Requirements

• Experience researching U.S. county public records
• Strong Excel or Google Sheets skills
• Experience cleaning and organizing data
• Familiarity with real estate data or lead generation
• Understanding of property ownership records
• Ability to manage and track leads in a CRM
• Reliable internet and quiet work environment
• Strong English communication skills

Ideal Candidate

The best candidate will:

• Have experience working with real estate investors or wholesalers
• Understand how motivated seller lead generation works
• Be highly organized and detail-oriented
• Be proactive and reliable
• Be comfortable working with large datasets

Why Join Our Team

This position provides an opportunity to become part of a growing real estate investment company and play a key role in generating the opportunities that drive our business.

You will gain valuable experience in:

• Real estate investing
• Lead generation systems
• Data management
• Property research

Top performers will have opportunities for long-term growth and increased responsibilities within the company.

How to Apply (Important)

To apply, please follow these instructions carefully.


Email your application to: ----------

Subject Line: Real Estate Data Manager Application – OJPH

Attach your resume with relevant experience

Include a 1–2 minute video or audio introduction explaining your experience with real estate data or public records research

At the top of your application, include the words:

“DATA PIPELINE”

Applications that do not follow these instructions may not be considered.