Executive Assistant | Healthcare Business | Spreadsheets, Reporting, and Operations Support

Part Time with Opportunity to Grow to Full Time

We are seeking a highly organized, detail oriented Executive Assistant to support a busy business owner. This role requires someone who enjoys systems, spreadsheets, tracking projects, and helping keep both business and personal tasks organized.

The ideal candidate is proactive, reliable, comfortable with data and reporting, and able to take ownership of tasks without needing constant direction.

This position will begin part time (approximately 20 to 25 hours per week) with the opportunity to grow into a full time role for the right person.

Responsibilities
Administrative and Executive Support
Manage and organize email inbox
Calendar management and meeting coordination
Track projects and deadlines
Prepare weekly and monthly reports
Organize digital files and documentation
Assist with task tracking and follow up

Data and Reporting
Create and maintain spreadsheets
Track business metrics and reporting dashboards
Organize data into clear reports
Build systems for tracking tasks and workflows

Marketing and Content Support
Create graphics using Canva
Assist with social media scheduling
Organize marketing calendars
Help prepare newsletters or announcements

Systems and Operations
Assist with creating SOPs (Standard Operating Procedures)
Document workflows and processes
Organize internal systems and resources
Assist with Google Sites updates or organization

Personal Assistant Tasks
Travel research and trip planning
Organizing bills and personal documents
Scheduling personal appointments
General life admin tasks

Required Skills
Advanced spreadsheet skills (Google Sheets or Excel)
Strong organization and attention to detail
Excellent written English
Experience creating reports or tracking dashboards
Canva experience

Email and calendar management experience
Ability to follow systems and create documentation

Preferred Experience
Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
Google Sites
SOP documentation
Project management tools such as ClickUp, Asana, or Notion
Social media support
Data organization and reporting

Personality Traits We Value
Extremely organized
Reliable and consistent
Self starter
Problem solver
Strong communicator
Able to work independently

Application Instructions (Important)

To be considered for this position, please follow the instructions carefully.

In your application, please include:
The word ORGANIZED in the subject line
A short introduction about yourself
A description of your experience with spreadsheets and reporting
A link to your resume
A short Loom video (2 to 3 minutes) introducing yourself
One example of a spreadsheet, system, or process you created

Applications that do not follow these instructions will not be reviewed.