Operational E-Commerce Bookkeeper (Remote | Full-Time)

About Us
We are a high-growth direct-to-consumer e-commerce business running multiple revenue streams and complex payment ecosystems. Our goal is to get complete clarity on cash flows, account mapping, and reliable financial reporting, and to build structured bookkeeping that scales with the business.
This is not an entry-level data entry job — we need someone who thinks operationally and can bring order to complexity. You will start by organizing the business’s financial landscape and grow into a key finance function.

???? What You’ll Do
You will:
Phase 1 — Financial Mapping & Visibility
Map all financial accounts (bank accounts, payment processors, multi-currency balances, etc.)


Identify start & end balances


Classify funds into:


Funds received


Funds in transit


Liquidity available


Open liabilities / costs


Deliver a clear weekly liquidity + reconciliation snapshot


Phase 2 — Structured Bookkeeping
Maintain live transaction visibility with daily monitoring


Reconcile accounts weekly (15+ accounts across currencies/processors)


Transition from Sheets to structured bookkeeping (QuickBooks preferred)


Classify expenses & align with business departments


Prepare monthly close (before the 5th of the following month)


Support ongoing optimization of payment flows and processor reconciliation



???? What Success Looks Like
Complete visibility of what goes in and out of the business


Clean and accurate financial statements


Weekly liquidity summaries you can trust


Backlog cleaned and books fully reconciled


Monthly close done consistently and on time


You own the books — not just the data entry.

???? Required Skills & Experience
? Proven DTC e-commerce bookkeeping experience (Shopify + payment processors) — not generic bookkeeping
? Advanced Google Sheets / Excel proficiency (pivot tables, arrays, lookups, logic formulas)
? Experience reconciling multi-currency accounts and multiple processors
? QuickBooks knowledge or ability to implement it from scratch
? Strong communication skills (clear, timely, proactive)
? Structured, dependable operator mentality
Nice to have (not mandatory):
Experience with intercompany transactions
VAT / compliance understanding
Experience with inventory COGS accounting

???? Work Setup
Full-time (40 hrs/week) remote


Flexible hours with overlap to CET


Daily Slack communication & weekly reporting call


Weekly deliverables required

???? Clear Disqualifiers
Your application will be rejected if:
? You do not submit the required video (see below) or video is under 1 minute
? Your video does not tell us what you need from us to start
? Your resume does not clearly show DTC Shopify + multi-account bookkeeping experience
? You are only a basic data entry bookkeeper (no operational visibility)

???? Application Requirement – Video Submission
In addition to your resume, you must attach a short video (minimum 1 minute) where you:
Briefly introduce yourself


Explain your relevant e-commerce bookkeeping experience


Tell us: What do you need from us to start your work immediately?


No video = no review.

???? How to Apply — Screening Questions
Please answer the following clearly in your application:
Full name & current location (City / Country)


Your expected monthly rate (USD)


Describe your DTC bookkeeping experience


Which Shopify + payment processors have you worked with, and at what business size?


How would you map 15+ accounts and multi-currency flows on a weekly basis?


What advanced Sheets/Excel functions do you use daily? Give 2–3 examples.


Have you implemented or cleaned up QuickBooks or similar from scratch? If yes, briefly describe your process.


(Bonus points if your answers reference real examples/metrics.)

???? Application Evaluation Focus
We are looking for:
? Clarity of thought and structured answers
? Real e-commerce bookkeeping experience
? Spreadsheet strength
? Operational logic, not just technical entry skills
? Proactive communication style

???? Equal Opportunity
We focus on ability and output, not location, degree titles, or certifications.