Construction Administrative VA

We are seeking a highly organized Construction Administrative Virtual Assistant to support a construction operations team. This role will assist with document management, estimating support, scheduling coordination, and general administrative tasks to help keep projects running smoothly.

The ideal candidate is detail-oriented, proactive, and comfortable working with construction documentation, project management tools, and spreadsheets.

Key Responsibilities

Construction Administration

Manage project emails, calendars, and internal communications
Maintain organized digital project folders and documentation
Prepare reports, spreadsheets, and project summaries
Assist project managers with administrative support tasks

Document Control

Organize and maintain project documents including contracts, drawings, RFIs, and change orders
Upload and manage files in project management systems
Ensure proper document version control
Track and update project documentation logs

Estimating Support

Assist with preparing construction estimates and bid packages
Gather supplier and subcontractor pricing
Organize plans, specifications, and bid documents
Maintain cost tracking spreadsheets
Support the estimating team with bid submissions

Scheduling Support

Assist with maintaining project schedules
Coordinate subcontractor timelines and updates
Track project milestones and deadlines
Provide schedule updates to the team
Update scheduling tools or spreadsheets as needed

Requirements

Previous experience supporting construction or contracting companies
Strong organizational and document management skills
Proficiency in Microsoft Excel or Google Sheets
Excellent written and verbal English communication
Ability to manage multiple projects and deadlines
High attention to detail

Preferred Experience

Experience with construction management software (Procore, Buildertrend, or similar)
Familiarity with construction estimating tools (Bluebeam, PlanSwift, or similar)
Knowledge of construction documents such as RFIs, submittals, change orders, and permits
Experience supporting project managers or estimators

Technical Requirements

Reliable high-speed internet
Quiet work environment
Modern computer capable of handling project management software

Working Hours
Must be available during U.S. business hours