VA -Email / Lead management, appointment setting

Location: Remote
Schedule: Monday–Friday, 9:00 AM – 5:00 PM EST
Type: Full-time
Start: ASAP

About the Role

We’re hiring a highly reliable, detail-oriented Virtual Assistant to manage leads, maintain clean data, respond to inquiries, and schedule appointments. This role sits at the center of our sales and marketing workflow and directly impacts revenue.

You’ll work closely with the founder to ensure every lead is handled promptly, professionally, and accurately.

-Key Responsibilities

Manage and organize lead lists using Google Sheets and Microsoft Excel

Perform accurate data entry, cleanup, tagging, and deduplication

Monitor and respond to inbound emails in clear, professional English

Qualify leads based on provided criteria and SOPs

Schedule appointments and demo calls

Maintain and update Zoho CRM

Design and schedule email campaigns using Constant Contact

Ensure fast response times to new inquiries

Flag high-priority or time-sensitive leads

Follow documented workflows consistently

-Required Skills & Experience

Excellent spoken and written English (this role involves direct communication)

Strong experience with Excel and Google Sheets

High attention to detail and accuracy

Comfortable managing multiple lead sources

Reliable internet connection and quiet workspace

Ability to work 9:00 AM – 5:00 PM EST consistently

Proactive, dependable, and responsive

-Bonus Skills (Nice to Have)

Familiarity with Instantly.ai for cold email campaigns

Experience using Clay for lead enrichment and list building

Experience with Zoho CRM

-What Success Looks Like

Leads are responded to quickly and professionally

CRM and lead lists are always clean and accurate

Appointments are booked correctly with minimal back-and-forth


Email campaigns are sent accurately and on schedule

Experience designing emails in Constant Contact

Experience in lead generation or sales support

How to Apply (Important – Read Carefully)

To be considered, please submit all of the following:

A brief summary of your experience

Confirmation that you can work Monday–Friday, 9–5 EST

A 1 minute audio recording of you as to why you think this role would be a good fit.

Natural speaking voice

No background noise

Clear, professional tone

Also please include the names of 3 famous magicians in your application.