Operations Executive Assistant (Part-Time, 12–20 hrs/week) Systems + Follow-Up + Tech-Savvy

I’m looking for an Operations-first Executive Assistant to help run day-to-day execution inside a growing business. It’s primarily business operations, project follow-through, systems, and organization.

If you’re the type who loves turning chaos into checklists, closing loops, and making sure nothing gets dropped, you’ll thrive here.
Part-time to start: 12–20 hours/week. Opportunity to grow with performance.

What You’ll Own (Business Ops Focus)
Project + operations execution
Build and manage project boards (Notion /Trello)
Break goals into tasks, owners, timelines, and weekly priorities
Maintain trackers (Google Sheets): deliverables, progress, KPIs, deadlines
Create SOPs/checklists so we can repeat results consistently
Follow-up + coordination (critical)
Vendor/contractor follow-ups until items are DONE (not just “sent”)
Track open loops and escalate what’s stuck
Send reminders, confirm deliverables, and document outcomes

Admin + systems
Inbox support (draft replies, organize threads, flag urgent items)
Calendar support for business calls + scheduling
File organization in Google Drive (folders, naming conventions, version control)
Research tasks + clear summaries (tools, vendors, platforms, competitors)

Creative support (nice-to-have)
Canva formatting (simple polished docs, checklists, templates)
Basic content support is a plus (repurpose text, captions, scheduling)

Tools You Should Be Comfortable With
Google Workspace (Docs, Sheets, Drive, Calendar)
Notion / ClickUp / Trello (at least one)
Canva (basic)
Bonus: Zapier/Make, Airtable, Slack

Must-Have Traits
Strong follow-through (you close loops and don’t need chasing)
Self-motivated + proactive (you see problems before they become fires)
Highly organized (systems thinker; can structure information cleanly)
Clear written English
Comfortable with accountability + deadlines
Confidentiality (you’ll see sensitive business information)

Schedule + Hours
12–20 hours/week
Must be able to accommodate with US PST time for communication (not required 24/7)
Clear weekly priorities + check-ins

Pay
$6–$10 USD/hour depending on skill level and experience
Raises available based on performance + ownership (clear KPI-based growth path)

How to Apply (Follow Exactly)

Please reply with:
A short intro + links or examples of systems you’ve built (Notion board, tracker, SOP, Google, etc.)
Your tools list (Notion/ClickUp/Trello, Sheets, Canva, etc.)
Your hourly rate expectation + weekly availability

A Loom video (1.5–3 minutes):
Introduce yourself
Explain how you personally manage follow-ups and task tracking
Answer: What does “closing loops” mean to you? Give a real example.

Use this subject line: Ops EA – Follow Through + Systems