Virtual Assistant for Law Firm

We are a small law firm seeking a highly organized, detail-oriented Virtual Assistant to support the firm’s administrative, operational, and client management tasks. The ideal candidate is proactive, efficient, a clear communicator, and has a professional demeanor. Prior law firm, legal, or administrative experience is preferred.

This role will work directly with the firm owner.

Key Responsibilities

- Manage and maintain calendars, schedule appointments, and coordinate meetings
- Assist with drafting, formatting, and proofreading documents and emails
- Maintain digital files and organize case-related materials in cloud-based systems
- Conduct research and summarize findings
- Prepare client intake forms and manage onboarding workflows
- Assist with potential client intake, follow up with inquiries, and (over time) conduct introductory phone calls
- Support billing coordination and invoice follow-ups
- Prepare PowerPoints for presentations
- Create images for social media posts
- Proofread and edit blog posts (and potentially help with drafting posts)
- Communicate with clients and potential clients in a professional and courteous manner
- Assist with personal matters as needed

Qualifications

- At least one year experience as a virtual assistant, legal assistant, or administrative professional (law firm experience a plus).
- Proficiency in Google Workspace and experience with Canva
- Ability to work independently, take initiative, and meet deadlines
- Discretion and professionalism are essential
- Strong written and verbal communication skills
- Exceptional organizational skills and attention to detail

Work Requirements

- Must be available during U.S. Eastern Time business hours
- Proficiency in Google Drive

How to Apply

Please send an introductory video, your resume, and a short message explaining why you’re a great fit. To ensure attention to detail, include the word Empire in the subject line of your email and use at least five AP points. We will not consider applications that do not include these items.