Admininstrave Assistant

AD
Our childcare company is seeking a highly organized and detail-driven Virtual Assistant to provide ongoing operational and administrative support across HR, finance, compliance, data management, and basic marketing. This role is ideal for someone who follows clear instructions, is a self-starter, communicates excellently (spoken/written), and maintains high accuracy.


The position is 100% remote and requires strong initiative and reliable communication. Work schedule is based on US hours in Pacific Standard Time. Must be online from 9:00 am to 1:00 pm PST. Other hours are flexible if work is completed satisfactorily.


Key Responsibilities may include, but are not limited to:
Quickbooks online
HR & Compliance Support
-Maintain and organize employee certifications (Adobe PDF)
-Assist with Documentation management (Google Workspace)
-Post Jobs Online, Screen Applications, and Schedule Interviews with tea ---------- mbers (Indeed)


Operations & Administrative Work
-Complete weekly maintenance tasks in various systems
-Conduct routine data entry and record updates across systems
-Support filing, categorizing, and updating operational materials and forms (Google Workspace: Google Docs, Google Sheets, Google Forms)


Finance & Reporting
-Monthly reimbursement calculations (Google Sheets, Google Forms)
-Support financial tracking tasks, basic data entry, and filing


Design & Marketing
-Create simple visuals using Canva
-Create (Canva) and schedule social media posts (Meta)


Tools and Platforms You Will Use:
Quickbooks
Google Workspace (Sheets, Docs, Forms, Slides, etc.), Canva


Role Requirements:
-Strong attention to detail
-Consistent and proactive communication
-Reliable internet connection
-Proficient or Fluent in English (reading/writing)


How to Apply:
-In the application, include a basic paragraph stating your interest in the position
-Include your updated resume
-Attach a work sample of a simple advertising flyer made using Canva
-Send an introduction video of 30 seconds to 2 minutes, which describes you, your work experience, and how you like to communicate with a team and managers


SKILL REQUIREMENT
Attention to Detail, Google Workspace, Task Prioritization, open to learning Smartcare and Intelikids systems.