Executive Assistant

We are seeking a highly detail-oriented Executive Assistant / Personal Assistant to provide direct support to a senior executive. This role requires strong organizational skills, discretion, responsiveness, and comfort operating in a fast-paced environment.

The ideal candidate has prior experience supporting executives, is comfortable working Pacific Time hours, and can confidently represent leadership on calls and communications when needed.

Key Responsibilities

- Full calendar management (scheduling, prioritization, conflict resolution)
- Booking travel and making reservations
- Coordinating meetings and preparing agendas
- Joining team calls and taking notes as needed
- Making phone calls and communicating on behalf of the executive
- Supporting lower-level operational tasks when bandwidth allows
- Providing occasional administrative support to additional leadership team members
- Assisting with AI-driven workflows and automation initiatives

Requirements
Proven experience as an Executive Assistant or Personal Assistant (required)
Extremely detail-oriented and highly organized
Strong written and verbal English communication skills
Able to work Pacific Time business hours
Comfortable joining Zoom/Teams calls
Professional phone presence
Tech-savvy and proficient with productivity tools (Google Workspace, Microsoft 365, etc.)
Experience with AI tools such as ChatGPT, Claude, AI automation platforms, and workflow tools
Ability to work independently and proactively anticipate needs
High level of discretion and professionalism

Preferred Qualifications
Experience supporting founders, executives, or fast-growing companies
Familiarity with task/project management systems
Experience building AI-assisted workflows or automation processes

Application Process
Qualified candidates will complete a short skills assessment to evaluate attention to detail, communication ability, and technical proficiency.

We are looking to move quickly and hire the right candidate as soon as possible.

If you are organized, proactive, tech-forward, and thrive in a high-accountability role, we would love to hear from you.