Executive Assistant/Admin Support

Remote Virtual Assistant (Full-Time) – Admin Support

Location: Philippines (Remote)
Hours: 40 hours per week
Schedule: 6:00am – 2:00pm (Philippines Time)
Rate: $10 AUD per hour

We are a fast-paced Australian Electrical Service based business looking for a highly organised, proactive Virtual Assistant to support daily operations. This is a full-time, long-term role for someone who takes ownership, works independently, and executes without constant supervision.

Key Responsibilities:

- Managing emails and calendar scheduling

- Answering and making phone calls (clear, confident English required)

- Using ServiceM8 for job management and scheduling

- Reconciling payments and sending invoices in Xero

- Data entry and document preparation (Excel & Word)

- Managing files in Google Drive

- Updating and maintaining systems and records

- Following up outstanding invoices and RFQs

- General admin and process support

Requirements:

- Fluent in spoken and written English

- Strong phone communication skills

- Highly organised and detail-oriented

- Self-driven, takes initiative, and problem-solves independently

- Able to follow instructions accurately and efficiently

Experience with:

- ServiceM8 (preferred but not essential)

- Xero (must understand reconciliation)

- Google Workspace (Drive, Docs, Calendar, Gmail)

- Microsoft Excel & Word

- Fast and reliable internet connection

- Quiet, stable home working environment

- Available strictly between 6:00am – 2:00pm PH time

What We’re Looking For:

This role is not for someone who waits to be told what to do. We need someone who:

- Spots issues before they become problems

- Keeps systems clean and up to date

- Holds high standards

- Communicates clearly and professionally

If you are reliable, sharp, and want long-term stable work with a growing company, apply with:

1. A short introduction about yourself
2. Your previous admin experience
3. Internet speed test result
4. Confirmation you can work 6am–2pm PH time
5. A short voice recording introducing yourself