Virtual Executive Assistant

Role Overview
We are seeking a highly organized, proactive Virtual Executive Assistant to support both our Founder and Director of Operations. This role is critical to keeping daily operations running smoothly and ensuring our leadership team can focus on high-impact work. The ideal candidate is detail-oriented, discreet, adaptable, and comfortable balancing professional and personal administrative support in a fast-paced, remote environment in which the executives travel extensively.
Key Responsibilities

Executive & Administrative Support
Provide comprehensive administrative support to the Founder and Director of Operations

Manage complex calendars and schedules, including professional commitments and select personal appointments for the Founder

Coordinate meetings across time zones, including tea ---------- etings and project-specific stakeholder calls

Prepare, organize, and submit executive expense reports accurately and on time


Email & Communication Management
Assist with inbox organization and email management for the Director of Operations

Monitor, prioritize, and flag time-sensitive messages

Screen and manage incoming requests for Founder appearances, interviews, or engagements, ensuring appropriate follow-up and documentation

Travel & Logistics Support
Assist the Director of Operations with travel coordination and logistics as needed

Help manage itineraries, confirmations, and schedule adjustments

Office & Team Support
Oversee general office and team needs in a virtual environment, including ordering supplies, coordinating meals, and supporting team logistics

Serve as a reliable point of contact for administrative needs across the organization

Special Projects
Assist with special projects and ad-hoc tasks as assigned, adapting quickly to shifting priorities

Qualifications & Requirements

Minimum 3 years of executive-level administrative or executive assistant experience, preferably supporting senior leadership in entertainment, media, or organizations requiring extensive executive travel

Proven ability to support multiple executives simultaneously, balancing competing priorities with professionalism and discretion

High level of proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail); familiarity with Microsoft Office is a plus)

Strong technical aptitude and comfort working across multiple platforms and tools, including:

Google Workspace
Master Tour
Dropbox
1Password
ClickUp
Zoom
Travel booking platforms (airfare, lodging, rental cars, etc.)
Expensify

Exceptional organizational, time-management, and follow-through skills, with strong attention to detail

Ability to work effectively with both a creative visionary and a logistics-driven operator, anticipating needs and adapting communication styles accordingly

Excellent verbal and written communication skills, with the ability to represent executives professionally in internal and external communications

High level of adaptability and resourcefulness in a fast-paced, dynamic environment

Ability to remain calm, focused, and solutions-oriented while working under pressure

Strong sense of confidentiality, integrity, and sound judgment


Why You’ll Love Working Here

A fast-paced, fun, and fully remote work environment where no two days are the same

A supportive, collaborative team that values communication, trust, and mutual respect

A true work-from-anywhere culture; we care about results, not clock-watching

Flexible scheduling when needed to support work/life balance, while still meeting business priorities

The opportunity to work closely with leadership and make a meaningful impact on daily operations