Bookkeeper (for UK accounting firm)

Role: Bookkeeper (UK-based clients)


Essential Attributes
- At least 5 years of UK bookkeeping experience
- Minimum of 3 years’ experience using Xero and Hubdoc
- Strong understanding of VAT
- Excellent written and verbal communication skills
- Strong time management skills and ability to meet deadlines
- Highly organised with excellent attention to detail
- Proven ability to work independently in a remote environment
- Reliable internet connection and suitable home office setup

To be considered for the role, you MUST SUBMIT:
- A personalised message which details your years of experience and the size of your current portfolio. Please also detail if you have worked for an accounting firm before, or if your experience is focused on one main business.
- A video introducing yourself
- Your availability for an interview over the next 7 days

AND

Use the following title/subject when you submit your application: [Your name] | Bookkeeper Application

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Summary

MyEasyAccounts is a rapidly growing accountancy firm established in 2022. Co-owned by Josh and Patrick, the firm is seeking a proactive and detail-oriented bookkeeper to join the team and grow with the business.

You will be responsible for managing the bookkeeping for a portfolio of UK-based clients Airbnb and short-term rental management companies, which operate an agency-style model involving client money and multi-property reporting.

You will work closely with and report directly to, the UK-based team. Please note that this role is not client-facing.

The ideal candidate will be an excellent communicator with strong technical bookkeeping knowledge, particularly around VAT, client money, and accurate cost allocation.

Key Responsibilities
- General bookkeeping duties
- Take full responsibility for managing bookkeeping for a portfolio of clients
- Maintain accurate and timely accounting records
- Review your own work and collaborate with colleagues where required
- Report key financial information to management
- Support ad hoc financial reporting projects
- Airbnb and property management clients
- Correctly post and reconcile Airbnb payouts
- Understand and apply agent versus principal accounting
- Record management fees as revenue and owners’ balances as client money liabilities
- Maintain and reconcile client money accounts
- Produce monthly owner statements where required
- Allocate income and costs by individual property using tracking categories or equivalent
- Allocate shared or bulk costs, such as software or supplies, consistently across properties
- VAT and compliance
- Prepare and review VAT returns
- Apply correct VAT treatment to management fees
- Apply reverse charge VAT correctly on Airbnb service fees
- Ensure correct VAT coding for cleaning, maintenance, and software costs
- Software and systems
- Confident daily use of Xero

Advanced use of Hubdoc, including:
- Processing high volumes of invoices and receipts
- Applying correct VAT codes
- Assigning tracking categories or properties at point of entry
- Reconcile PMS data to accounting records and bank transactions
- Additional responsibilities (preferred but not essential)
- Initial preparation of monthly payroll journals
- Initial preparation of basic annual accounts
- Initial preparation and submission of self-assessment tax returns
- Preparation and submission of confirmation statements