TC Assistant

Hi! I’m Brittany, and I’m looking for someone upbeat, organized, and ready to learn to assist me behind the scenes in my Arizona real estate business.

I’m specifically looking for someone who understands what it means to be a Transaction Coordinator assistant — someone who enjoys checklists, deadlines, and keeping files clean and compliant. I am also looking for someone who has experience in building out a TC hub. I will be utilizing A-Frame and need to build out all of the email templates and workflows which is the top priority. The desired hours a week is a total estimate and may be higher considering we have a lot of ground to cover :)

This is a long-term role for someone detail-oriented who thrives in an organized environment and wants to grow with a fast-paced real estate operation. I want somebody that wants to grow with me and be my right-hand man (or woman)! I currently manage 14 agents and growing. We just opened our brokerage in October and have over 25 agents (I don't manage them all).

???? Responsibilities
Transaction Coordination Support

Help organize new transaction files in BrokerMint & A-Frame

Track contract deadlines (inspection period, appraisal, close of escrow, etc.)

Upload and organize executed documents

Maintain compliance checklists

Draft simple email templates for agents

Request SPDS, CLUE reports, and HOA documents

Look up and compile utility provider information

Help ensure files are complete and organized

Systems & Operations

Help build and organize internal workflows

Duplicate and customize templates for agents

Maintain Google Drive file structure

Update and maintain spreadsheets

Data entry and document formatting

Research & Admin

Research HOA contact information

Verify public property data

Compile vendor contact lists

General administrative support as needed

? Ideal Candidate

Upbeat and positive attitude

Extremely detail-oriented

Strong written English

Comfortable with Google Docs & Google Sheets

Organized and process-driven

Has some understanding of real estate contracts and terminology

Familiar with BrokerMint (a plus but not required — willing to learn is most important)

? Hours

Start: 20-30 hours per week

Potential to grow into a long-term, consistent role quickly as our brokerage is growing

???? Requirements

Reliable internet

Ability to work independently

Quick communication response time

Willing to follow clear SOPs and systems

???? Compensation

Please include your hourly rate in your application.

???? Important – To Apply

Please include the word “Checklist” in your application so I know you read this post carefully.

Also include:

Your hourly rate

Your availability (days + hours)

Any experience with real estate or transaction coordination

Please send me a video message when applying and feel free to send me a description of work done prior too :)