REAL ESTATE OPERATIONS AND TRANSACTION COORDINATOR VIRTUAL ROLE US EASTERN TIME

REQUIRED SCHEDULE PLEASE READ FIRST

This role requires consistent availability during US Eastern Time business hours.
Core hours fall between 9 AM and 6 PM Eastern Time.

This is not a flexible schedule.

Apply only if you have previously worked overnight or US time hours and can sustain this schedule long term.
You will be required to confirm this during the application.

About the Role
This position supports the backend operations of a high producing real estate business. The focus is accuracy, timelines, documentation, and systems execution.
If you enjoy checklists, structure, clean files, and knowing nothing falls through the cracks, this role may be a strong fit.
This is not a sales role. This is an operations role.

What You Will Be Responsible For
Transaction and File Management
-Manage buyer and seller transaction files from contract to close
-Track all deadlines and compliance items
-Ensure all required documents are uploaded, labeled, and completed correctly
-Coordinate inspections, appraisals, and closing logistics
-Communicate with title companies and lenders regarding status updates

Systems and Task Execution
-Maintain accurate task lists in Asana
-Keep CRM records current and complete
-Follow standard operating procedures consistently
-Identify missing information and flag issues early

Agent Support
-Prepare transaction summaries and timelines
-Ensure the agent is prepared for contract writing and deadlines
-Organize documents and information for quick access

Who This Role Is Best For
-Someone who enjoys structured work and repeatable processes
-Someone who prefers clarity over improvisation
-Someone who takes pride in clean systems and accurate records
-Someone who works well independently and follows instructions carefully

Required Experience
-2 plus years supporting real estate transactions or operations
-Familiarity with MLS, Dotloop, Asana, Follow Up Boss, or similar tools
-Strong attention to detail
-Clear written communication
-Experience working US time or overnight schedules

What This Role Is Not
-Not client facing sales
-Not flexible schedule work
-Not suited for someone who dislikes detailed process work

Compensation
-Hourly rate based on experience
-Paid trial period during onboarding
-Rate increase after successful completion of the trial period
-Performance based bonuses tied to accuracy and consistency
-Paid time off

How to Apply
-Please complete our written application in full by going here: ----------
-Resumes are optional, you may email them to ----------
-Incomplete applications will not be reviewed.
-Shortlisted applicants will be invited to the next step of the process.