Operations and Bookkeeping Virtual Assistant (Rentals + Family Admin)

We are a small family-run business operating short-term rentals and professional services. We are looking for a reliable, detail-oriented Virtual Assistant to help manage recurring financial tasks, vendor payments, rental administration, and light personal/family scheduling.

This role is focused on organization, follow-through, and accuracy (not marketing or social media at this time).

We value calm, structured thinkers who enjoy building systems and working with checklists.

Core Responsibilities:

• Track rental income and expenses in spreadsheets
• Pay recurring vendors (e.g., cleaner) accurately and on time
• Maintain expense logs for tax reporting
• Reconcile payments and confirm accuracy
• Create and follow Standard Operating Procedures (SOPs)
• Assist with rental platform admin (VRBO, etc.)
• Monitor pricing discrepancies (PriceLabs)
• Order recurring supplies (e.g., Costco items)
• Schedule appointments (e.g., doctor visits for children)
• General admin and organization tasks

What We’re Looking For:

• Strong bookkeeping or accounting experience
• High attention to detail
• Comfortable working with Excel/Google Sheets
• Organized and process-oriented
• Reliable and consistent
• Clear written English communication
• Comfortable handling structured financial tasks
• Long-term mindset

This role may grow over time depending on performance. 10 hours per week to start (2 hours per weekday).

We are looking for someone steady, dependable, and comfortable working with recurring systems.