Executive Assistant / Partnerships & Operations Coordinator

Untamed Agency is a fast-growing, AAPI-founded talent and influencer management agency representing creators, entrepreneurs, and cultural leaders across lifestyle, fashion, wellness, beauty, entertainment, and community impact.
We’re known for high-touch influencer campaigns, premium brand partnerships, and large-scale events — including our annual Untamed AAPI Holiday Charity Gala.

As we continue to grow, we’re looking for a highly organized, proactive Executive Assistant / Partnerships & Operations Coordinator to support our Founder and leadership team.

About the Role

This role acts as a key liaison and operational support across partnerships, talent, and internal operations.
It’s ideal for someone who loves organization, coordination, and relationship management — and wants exposure to the creator economy without being commission-based (yet).
This role has a clear growth path into:
• Operations Manager
• Partnerships Lead
• Talent Agent

What You’ll Do

Partnerships & Liaison Support

• Act as a liaison on behalf of the Founder with brands, partners, PR agencies, and collaborators
• Manage inboxes, scheduling, follow-ups, and next steps
• Track brand conversations, deal stages, timelines, and deliverables
• Assist with outreach using existing templates, decks, and materials

Talent & Influencer Support

• Support influencer communication and relationship touchpoints
• Maintain organized talent trackers and rosters
• Assist with pitching creators using existing materials
• Track campaign deliverables and deadlines

Operations & Organization

• Maintain and organize Google Drive folders, trackers, and shared docs
• Support SOP documentation and workflow improvements
• Keep systems clean, accurate, and up to date
• Help bring structure to fast-moving operations

Events & Activations

• Support planning and execution of events and activations
• Assist with guest lists, RSVPs, logistics, and follow-ups
• Support on-site coordination when applicable

Who You Are

• Highly organized, proactive, and reliable
• Comfortable acting on behalf of leadership
• Strong communicator with great follow-through
• Calm under pressure and able to juggle priorities
• Interested in long-term growth within an agency

You Bring

• Strong written and verbal communication skills
• Experience with Google Drive, Google Sheets, and admin tools
• Comfort working independently in a remote/hybrid environment
• A polished, professional demeanor
• Availability for occasional in-person meetings or events

Bonus (not required):

• Experience in influencer marketing, talent management, PR, or events
• Familiarity with CRMs, Notion, Airtable, or scheduling tools
• Canva or light content coordination experience

Compensation & Growth

• Hourly or monthly retainer
• Performance-based increases
• Clear path to expanded responsibility and leadership roles

How to Apply

Please send:
• A brief intro
• Relevant experience
• Availability (hours per week)
• Desired rate
• Why this role interests you long-term
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