Administrative Assistant

Recruiting & Marketing Operations Coordinator

(Remote | Part-Time | Lone Star Nannies)

About Lone Star Nannies

Lone Star Nannies is a premier nanny placement agency serving high-performing families across North Texas. We specialize in placing full-time nannies, part-time nannies, and trusted babysitters in homes where safety, professionalism, and heart matter.

We are growing quickly and are looking for a highly organized, detail-oriented Recruiting & Marketing Operations Assistant to help keep our candidate pipeline and communications running smoothly.

If you love checklists, clear processes, and being the behind-the-scenes force that keeps everything moving — this role is for you.

Position Overview

This role supports both recruiting operations and marketing execution. You will help ensure job postings are live, candidates are moving through the pipeline efficiently, interviews are scheduled, references are completed, contracts are signed, and communications go out on time. You will also be responsible for following-up with clients after placements to ensure the placement is running smoothly.

You are not the recruiter — you are the engine that keeps the recruiting and marketing machine running.

Key Responsibilities
Talent Pipeline Support

Follow up with applicants to schedule interviews with recruiters

Coordinate and schedule reference calls

Conduct reference calls

Track candidate status updates in CRM or internal systems

Follow up on contracts to ensure timely signature and completion

Assist with maintaining daily organization of recruiting workflow

Marketing & Communication Support

Assist in creating and scheduling Canva graphics for social media

Send internal job board emails to nannies

Send marketing emails to families and client lists

Support basic email list management

Help ensure marketing deadlines are met

What We’re Looking For

You are:

Extremely organized and detail-oriented

Comfortable following up professionally (email + phone)

Responsive and reliable

Process-driven and checklist-oriented

Comfortable using digital tools and learning new systems quickly

Strong written communicator

Bonus if you have:

Experience in recruiting coordination

Experience with CRMs (Microsoft) or applicant tracking systems

Experience with Canva

Experience supporting small business owners

Skills Required

Strong email and calendar management skills

Clear and professional communication

Ability to manage multiple moving parts at once

High attention to detail

Self-starter mentality (minimal hand-holding required)

Tech-comfortable (Social Media/ Microsoft / job boards / Canva)

Opportunity for long-term growth as the company scales

Why This Role Matters

This position plays a critical role in improving recruiting speed, maintaining organization, and ensuring both candidates and families have a seamless experience.

Your work directly impacts how quickly families are matched with trusted caregivers.