Operations & Execution Manager (Remote) - Full Time

Hello, we are looking to hire an Operations & Execution Manager to support our agency and founder with day-to-day execution, systems, and operational management.

This is not a personal assistant role.

This is not a task-only executor role.

You will help run operations, execute high-priority initiatives, manage systems, and ensure both business and logistical responsibilities move forward without friction.

The goal is not just to complete tasks, but to create structure, drive execution, reduce decision fatigue, and act as a force multiplier for the founder.

What success looks like in this role

• Fewer things falling through the cracks
• Clear priorities every day and week
• Projects move forward without constant reminders
• Systems are maintained and improved
• Execution happens fast and accurately
• The founder operates with more clarity and less chaos

If that excites you, this role fits.

Core responsibilities
Daily / Ongoing

• Managing tasks, follow-ups, and priorities
• Executing operational and administrative work
• Coordinating between tea ---------- mbers when needed
• Tracking deadlines and ensuring completion
• Proactively flagging bottlenecks or inefficiencies
• Maintaining systems and documentation

Weekly

• Project coordination and light project management
• Reviewing open loops and unfinished items
• Improving workflows and structure
• Preparing concise operational updates

Ongoing evolution

• Creating structure where there is ambiguity
• Documenting processes and improving SOPs
• Taking ownership of recurring operational areas
• Handling special projects as needed
• Acting as a second brain, not just support

What we care most about (non-negotiables)

Full-time dedication only
This must be your only professional role. No side jobs, no freelance work, no agencies.

Long-term mindset
We are building long-term. This is not a short-term gig.

Extreme attention to detail
You double-check. You don’t miss small instructions.

Ownership mentality
You don’t wait to be told what broke. You notice, flag, and improve.

High execution speed
You move things forward quickly without sacrificing accuracy.

Calm under pressure
When things get busy, you get clearer, not chaotic.

Skills and experience (flexible but important)

• Experience in operations, project management, or execution-heavy roles
• Comfortable managing multiple priorities
• Familiar with tools like Notion, ClickUp, Asana, Trello, Google Docs, Slack, or similar
• Strong written English
• Structured thinking
• Proactive communication

Experience matters less than how you think and operate.

Who this role is NOT for

This role is not a fit if:

• You want to juggle multiple jobs
• You only want to execute tasks you’re given without thinking
• You dislike structure or documentation
• You need constant supervision
• You prefer short-term freelance work

Questions

Question 1:
Are you comfortable working US (EST) time zone?

Question 2:
Why are you specifically looking for a full-time, long-term role?

Question 3:
Why are you interested in this Operations & Execution Manager role specifically?

Question 4:
What previous experience makes you strong at both operations and execution?

Question 5:
What systems or tools have you used to stay organized in past roles?

Important

To apply, start your application message with the word “Structure” on the first line.

Applications that do not follow this instruction will not be reviewed.

Growth path
First 30 days

• Execute accurately
• Learn systems and expectations
• Build trust through consistency

After 60–90 days

• Take ownership of recurring operational areas
• Improve workflows proactively
• Anticipate needs before being told
• Operate as a true extension of the founder