Project Manager / Operations Virtual Assistant

We are looking for a Project Manager / Operations Virtual Assistant to support a growing AI consulting business that helps companies improve their systems, workflows, and operations using AI and automation.

This role is best for someone who is highly organized, proactive, and confident managing tasks and projects. You will work closely with the founder and help keep projects, systems, and daily operations running smoothly.


This is a full-time position with U.S. working hours (EST).


Job duties and responsibilities:

???? Project Management & Execution
- Manage internal and client-related projects from planning to completion
- Break down high-level strategies into actionable task lists
- Track deadlines, deliverables, and priorities
- Proactively follow up to prevent bottlenecks
- Identify risks, delays, or gaps early

???? Operations & Systems Development
- Help build and improve internal systems
- Document workflows and create clear SOPs
- Keep project management tools organized and up to date
- Support the Founder in strengthening operational structure

???? Communication & Coordination
- Act as a central coordination point between the Founder and implementers
- Provide clear progress updates and next steps
- Communicate professionally via chat, email, and occasional calls
- Suggest workflow improvements when you see inefficiencies

???? Executive Support
- Take ownership of delegated tasks with minimal supervision
- Reduce the Founder’s operational workload
- Proactively look for ways to increase efficiency


Qualifications
- Excellent written and verbal English communication
- Proven experience as an Executive VA, Operations VA, or Project Manager
- Strong organizational and time management skills
- Ability to manage multiple projects simultaneously
- Tech-savvy and quick to learn new tools
- High ownership mindset (you don’t wait to be told what to do)


Nice to Have:
- Experience with AI tools or automation platforms
- Experience using ClickUp, Asana, Notion, or similar tools
- Startup or founder-support experience

If you believe you're a strong fit for this position, please respond with the following:

1. A link to your resume in PDF format.

Your resume should include your contact details, a recent professional photo, and a summary of your work
experience, emphasizing tasks relevant to this role.

2. A screenshot of your PC specifications and internet speed,

3. A one-minute Vocaroo recording of your self-introduction

4. Your WhatsApp number for easy communication.

To ensure you've read this message carefully, please include the word "ELITE" in the subject line of your email.

We look forward to reviewing your application!