Operations Manager

Operations Manager VA – Content Organization & Workflow Management
Location: Remote (Philippines-based)
Hours: Full-time or Part-time (flexible, overlap with EST mornings)
Pay: $ ---------- USD/hour (depending on experience)

About the Role
We are a fast-moving media & education business seeking a detail-oriented, proactive Operations Manager VA to organize our large video content library for an upcoming course launch.
This is NOT just a “task-doer” role — you will create the structure, manage people, and ensure the final product is perfectly organized and ready to use.

Responsibilities
Content Organization:

Create & maintain a clear file/folder structure for our video library (Google Drive/Dropbox)

Implement a consistent naming convention for course videos (Modules, Lessons, Topics)

Tag, categorize, and sort raw video files into the correct modules

Process Creation & Management:

Work with an internal apprentice to understand the project vision and translate it into an SOP

Document processes so they can be reused for future projects

Team Oversight:

Manage one or more PH-based VAs who will handle bulk sorting work

Assign tasks, track progress, and perform quality checks before final delivery

Reporting:

Send regular progress updates to leadership

Flag missing files, duplicate content, or issues for quick resolution

Requirements
3+ years of VA experience with operations, project management, or content organization

Proven experience managing small teams or delegating work effectively

Strong skills with Google Drive, Dropbox, Asana/Trello, and basic video file handling

Excellent written communication (clear task instructions & status reports)

High attention to detail — can spot errors or inconsistencies without being told

Proactive problem-solver who takes initiative without constant follow-up

Preferred (but not required)
Experience working with coaches, course creators, or digital content-heavy businesses

Familiarity with Loom for video updates and Google Sheets for content logs

Basic understanding of video file types and metadata

What We Offer
Competitive pay for top talent

Flexible work hours (some overlap with US Eastern mornings required)

Long-term growth potential for the right fit

Opportunity to work directly with a fast-growing brand in the media & education space

To Apply:
Send your resume and a short Loom video (2-3 minute) answering:

Your experience with organizing large content libraries or managing similar projects.

A specific example of when you managed other VAs or tea ---------- mbers.

Why you’d be the best fit for this role.