Accounts Payable & Spend Operations Specialist

We’re Not Hiring a Bookkeeper. We’re Hiring Someone Who Keeps the Money Flowing.

PLEASE DO NOT REPLY DIRECTLY TO THIS POST. IF YOU WOULD LIKE TO APPLY, FOLLOW THE STEPS AT THE END.)

Pay: Negotiable flat rate per 2-week period (USD), based on experience
Pay Timing: Paid once every 2 weeks · 80 hours per period
Location: Remote (Philippines-based applicants only)
Role Type: Full-time · Long-term
Team Scope: Owns payment accuracy, funding continuity, and billing follow-through across client accounts

Why This Role Exists
In most companies, ads don’t stop because marketing failed.
They stop because payments failed.

At Black Hat Strategy, we run advertising for multiple clients using a proprietary funding system. Clients fund their ad spend in advance, and those funds must be:
Tracked correctly
Applied to the right accounts
Monitored daily
Followed up on before problems occur
When balances run low or payments are flagged, campaigns can pause unexpectedly — often looking like a “performance issue” when it’s actually a finance operations issue.

We’re hiring an Accounts Payable & Spend Operations Specialist to make sure that never happens.

This role exists so:
Ad accounts don’t pause due to preventable billing issues
Clients are notified before funds run out
Payment problems are resolved quickly and documented clearly
The rest of the team can rely on clean, accurate financial execution

This is not bookkeeping.
This is operational accounts payable in a fast-moving environment.

What You’ll Actually Be Doing
You won’t be running ads.
You won’t be doing creative or strategy.
You will be responsible for ensuring ad spend can continue without interruption.

As an Accounts Payable & Spend Operations Specialist, you will:
Monitor account balances inside our proprietary funding system daily
Ensure client funds are applied to the correct advertising accounts
Track spend velocity and identify accounts approaching low balance
Proactively notify clients when funding is running low (clear, professional follow-ups)
Resolve billing and funding issues, including:
Payment source flagged or denied
Funding not applied correctly
Spend halted due to billing status
Coordinate with internal teams to prevent unnecessary campaign pauses
Document every action, update, and resolution clearly in ClickUp
Escalate issues only when required, with clean evidence and context

You are not reacting after things break.
You are preventing downtime before it happens.

What This Role Owns
Daily funding and balance monitoring
Correct allocation of funds to the right accounts
Resolution of billing and payment interruptions
Client communication related to funding status
Clean documentation of every funding event

If spend stops, this role finds out first.
If spend never stops, this role did its job.

This Role Is for Someone Who…
Has experience in accounts payable, billing, finance ops, or payment support
Is highly detail-oriented and comfortable working with numbers all day
Can track multiple accounts without mixing details or missing follow-ups
Communicates clearly and professionally with clients
Is calm, methodical, and reliable under time pressure
Enjoys structured workflows, checklists, and documentation
Understands that small mistakes can cause expensive downtime

Backgrounds that translate well to this role:
Accounts Payable / Billing Specialist
Finance Operations or Reconciliation roles
Payment processing or billing support
High-stakes customer support involving payments or accounts
Operations roles involving daily monitoring and follow-up
Work ethic and precision matter more than ad experience.

This Role Is Not for Someone Who…
Dislikes repetitive monitoring and follow-through
Gets overwhelmed juggling multiple accounts
Avoids client communication
“Wings it” instead of documenting work
Treats details as optional

How You’ll Work With the Team
Media Buyers manage performance — you ensure money never blocks them
Project Manager tracks execution — you keep funding tasks visible and on time
Escalation & Recovery Lead handles deeper issues — you provide clean billing evidence
Ops Head sets standards — you enforce funding discipline

You are not a background admin role.
You are a critical safeguard in the system.

Why You’ll Like Working Here
Clear ownership and responsibility
Systems-first operations (no chaos, no guessing)
A role where accuracy actually matters
Respect for dependable, detail-driven work
Long-term stability in a growing organization

We don’t reward panic.
We reward preparedness and follow-through.

Application Process
PLEASE DO NOT JUST REPLY TO THIS POST ON THE JOB BOARD.

To be considered, you must complete ALL STEPS BELOW.
The Google Form is your Online Interview.

Step 1: Take a short online IQ test

We respect intelligence and we think you probably do too.
Go to the Fast Learner Free IQ Test and complete it
Create a free account at the end
Save the results URL for Step 3
?? Applicants without a valid link will not be considered

Step 2: Record a 2–3 minute Loom video (camera ON)

Create a free account at Loom
Speak clearly in English
Tell us:
Your paid media experience
How you think about optimization and ROAS
How you’ve helped others improve performance
Save the Loom URL for Step 3

Step 3: Complete the Online Interview

NO AI ALLOWED. We want to hear you.
Open the Application Form
Enter your contact details
Paste:
IQ test results link
Loom video link
Answer all questions honestly and thoughtfully
Your answers matter more than perfect formatting.

Step 4: Live Video Interview (camera on)

This is where we get to know how you think.
I personally review every candidate who completes the steps above and will reach out directly to those who feel like the right fit.
If this role speaks to you, good.
That means you’re probably the kind of person we’re looking for.

Bring your best.
We’ll bring the system.

Link to Online Interview Form: ----------