Project Manager VA (Ops + Systems) — Help Me Organize the Chaos + Ship Weekly

I’m the founder of JLSELBY Enterprises. I am continually creating multiple brands/projects and we sell on Amazon Seller Central, and direct to consumer through our own sites. Right now the bottleneck is simple: too many moving parts and not enough structure.

I’m hiring my first “operator” VA — someone who can take messy thoughts, notes, and voice memos and turn them into clear tasks, deadlines, and finished work.

If you like building systems, keeping people accountable, and making progress visible every week, you’ll love this.

Pay range

$2.5–$6 USD/hour depending on skill and proof of experience

Start at 20 hours/week for the first 2 weeks

If it’s a great fit, we move to 30–40 hours/week quickly

Performance-based raises after 30–60 days if you’re crushing it

What you’ll do (this is the job)
1) Build my “command center”
Set up and run our project board (ClickUp or Notion — we’ll pick one fast)
Create simple templates: task briefs, weekly ship list, SOP format

2) Turn my chaos into clean execution
I will send rough instructions (bullets, voice notes, random ideas)
You turn that into:
clear tasks
“Done means…” acceptance criteria
due dates + owners
links/files/checklists
Then you follow up until it’s done.

3) Run the weekly cadence
Monday: Weekly Ship List (top priorities for the week)
Daily (async): Done / Doing / Blocked / Need from Joseph
Friday: recap what shipped + what slipped + next week draft list

4) Build our “formula + template library” (Google Sheets/Excel)
I keep rebuilding the same math and templates. You will create clean, reusable versions:
unit economics template (COGS, FBA fees, ad %, margin)
pricing calculator reorder / inventory tracker
weekly KPI dashboard

You don’t need to be a CFO — you need to be accurate and organized.

5) Document SOPs as we go
Write simple SOPs/checklists while we’re doing the work
Keep everything in one organized folder
What you do NOT need to be
You do NOT need to be an Amazon PPC expert.
You do NOT need to be a designer or video editor.
You DO need to be someone who can manage tasks, enforce deadlines, and keep the machine moving.

Must-haves
Strong written English (you can rewrite messy notes into clear instructions)
Real project management experience (boards, deadlines, follow-ups)
Strong Google Sheets/Excel skills (comfortable with formulas + clean templates)
High initiative: you don’t wait to be told every micro-step
You’re comfortable reminding people and closing loops

Nice-to-haves (not required)
Familiarity with Amazon Seller Central
Experience writing SOPs
E-commerce ops exposure

Hours / schedule
20 hrs/week to start, moving up fast if it’s working
Must overlap at least 2 hours/day with US Eastern Time
Daily async check-in is required

How to apply (do this or don’t apply)

Include ALL of the following:
A Loom video (2–4 minutes) showing a project board you’ve managed (ClickUp/Notion/Asana/Trello).
A sample SOP you wrote (Google Doc/PDF).
A sample spreadsheet/template you built OR list the formulas you regularly use (examples: SUMIFS, XLOOKUP/VLOOKUP, pivot tables, QUERY).
Your internet speed + your normal working hours.
If you don’t include these, I will not respond.

Paid test (finalists only)
Final candidates will do a paid test:
I give you a messy list of tasks
You build a clean board
Rewrite 10 tasks with “Done means…”
Create one basic KPI/unit economics template

I am very excited about the opportunity, I hope you are as well.