Personal Assistant (PA) / Executive Assistant (EA)

Job Title

Personal Assistant (PA) / Executive Assistant (EA)

Company

Ibiza Hair & Makeup Mobile
Face by Lisa Marie

Location

Remote
(UK & Ibiza time zones)

Hours

Flexible
• Full-time or part-time options
• Long-term role

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About the Role

We are a luxury bridal hair and makeup company working across London, Ibiza, and beyond. We’re seeking a highly organized, proactive PA/EA to support our founder with both client-facing and behind-the-scenes operations. You’ll be the steady hand that keeps everything flowing smoothly, from client bookings to admin tasks.

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Key Responsibilities

• Manage inboxes, WhatsApp, and client communications
• Liaise with brides, wedding planners, venues, and vendors
• Handle appointment bookings, calendars, and scheduling
• Send quotes, invoices, contracts, and follow-up confirmations
• Maintain spreadsheets, client databases, and booking systems
• Support the founder’s day-to-day with diary management and reminders
• General admin tasks that keep the business running

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Requirements

• Proven experience as a PA, EA, or similar role
• Excellent written and spoken English
• Organized, efficient, and a great multitasker
• Experience liaising professionally with clients and partners
• Strong attention to detail and follow-through
• Confident with booking systems, invoices, and general admin
• Self-motivated, able to work remotely and independently
• Experience in weddings, beauty, or luxury industries is a bonus

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What We’re Looking For

• Someone reliable and calm under pressure
• A proactive problem solver—seeing what needs doing before it’s asked
• Someone who understands discretion in a luxury client setting
• Long-term commitment to growing with the brand

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What We Offer

• Fully remote role
• Flexible working hours
• Opportunity to support a fast-growing luxury brand
• Competitive pay based on experience
• Long-term career growth

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How to Apply

Please send:
• A short introduction
• Your CV or experience summary
• Your availability (full-time or part-time)
• Any relevant references or examples of previous work