Real Estate Media Operations VA (Non-Client Facing)

Job Overview

Exposure It Real Estate Media is a high-volume real estate photography and video production company serving real estate agents across the U.S. We are seeking an operations-focused Virtual Assistant to support our internal admin team with daily media preparation, tracking, and workflow execution.

This role is ideal for someone who has previous experience supporting a real estate photography company, video production company, or creative media team and understands fast turnaround environments, file organization standards, and production workflows.

This is a behind-the-scenes internal operations role. There is no direct client communication. Your work will help ensure photo and video media moves cleanly and accurately through our systems so our in-office admin team can focus on higher-level execution.

Core Responsibilities

Support daily media delivery workflows

Prepare, organize, and assist with delivering completed media

Track and log internal metrics (deliveries, edits, turnaround times, etc.)

Maintain organized internal folders, records, and documentation

Use software to complete virtual twilight and virtual staging tasks as assigned

Assist with internal scheduling tasks (non-client-facing)

Help manage and update internal systems, including Spiro

Communicate daily with leadership and the admin team to stay aligned on priorities

Assist with general administrative, organization, and operational tasks as needed

Ensure all required prep work for the upcoming week is completed by Saturday



This Role Does NOT Include

Direct communication with clients or real estate agents

Handling inbound calls, emails, or texts

Sales, upselling, or customer support


Required Experience

Previous experience as a VA or admin supporting one or more of the following:

Real estate photography company

Video production company

Creative media or post-production team

Experience working with shared file systems (Google Drive, Dropbox, or similar)

Familiarity with fast-paced, deadline-driven workflows

Comfortable working with photo and video files on a daily basis


Skill Requirements

Strong operational organization and attention to detail

Experience managing and verifying digital photo and video files

Ability to follow structured SOPs and documented workflows

Familiarity with real estate listing media (MLS photos, video tours, drone media is a plus)

Clear and professional internal communication skills

Ability to manage repetitive tasks accurately at scale

Tech-savvy and quick to learn new internal systems

Reliable internet and ability to work EST hours consistently


This Role Is a Great Fit For Someone Who

Enjoys structured, behind-the-scenes operational work

Takes pride in accuracy, consistency, and clean systems

Works well independently once trained

Is reliable, detail-oriented, and process-driven

Wants a long-term role supporting a growing company


This Role Is NOT a Fit If

You primarily work in customer support or inbox management

You prefer direct client communication over internal operations

You are uncomfortable working with photo and video files daily

You prefer highly unstructured or constantly changing roles


Compensation & Growth

$600–$700 USD per month, depending on experience

Consistent, on-time payments

Long-term opportunity with potential for growth and added responsibility

Clear expectations and documented workflows

Supportive leadership and collaborative team environment


How to Apply

Please include a short message answering all of the following:

Have you previously worked as a VA or admin for a real estate photography, video production, or creative media company? If yes, briefly explain.

Describe your experience working with photo or video files (organization, delivery prep, tracking, etc.).

Confirm you can work Tuesday–Saturday aligned with U.S. Eastern Time.

What types of operational or repetitive tasks do you enjoy most?

Applications that do not answer all questions may not be considered.