Virtual Assistant / Personal Assistant (Admin, Project Management & Social Media Support)

Job Overview

I am looking for a reliable, organized, and proactive Virtual Assistant to support me with administrative tasks, project management, and personal/business organization. This role is ideal for someone who enjoys structure, communication, and helping keep things running smoothly. I am looking for someone long-term and value trust, consistency, and clear communication.

Work Schedule & Availability

Must be available between 9:00 AM – 9:00 PM Eastern Standard Time (EST)

Schedule is flexible within this time window

Must be comfortable working EST hours

Long-term availability preferred

Key Responsibilities

Administrative Support

Compose and respond to emails

Make phone calls, send text messages, and follow up as needed

Organize tasks and priorities

Provide general office and administrative support

Project Management

Create, update, and maintain tasks in ----------

Help organize projects, workflows, and timelines

Listen in on meetings, take notes, and turn them into actionable tasks

Keep project boards organized and up to date

CRM & Automation Support

Use GoHighLevel for basic tasks such as sending messages and assisting with simple automations

No advanced knowledge required (training provided)

Comfortable learning new tools and systems

Databases & Documentation

Create and maintain databases (Notion/Norton-style workspace)

Organize files, notes, and documentation

Strong attention to detail required

Social Media Support

Manage a personal social media account

Assist with posting, scheduling, and engagement

Basic photo and video editing (short videos, reels, images)

Required Skills & Experience

Strong English communication skills (written and spoken)

Experience with:

Microsoft Office Suite

Google Workspace

Zoom

---------- and similar project management tools

Notion

Organized, detail-oriented, and proactive

Tech-savvy and quick learner

Nice to Have (Not Required)

Familiarity with GoHighLevel

Experience managing social media accounts

Basic photo and video editing skills

Experience supporting executives or entrepreneurs

Personal Qualities I’m Looking For

Reliable and communicative

Takes initiative and asks questions when unsure

Able to work independently

Enjoys organization and structure

Interested in a long-term working relationship

How to Apply

Please include the following in your application:

A short introduction about yourself

Your experience as a Virtual Assistant or Admin

Your availability in Eastern Standard Time (EST)

Tools and software you are most comfortable using

Why you think you would be a good fit for this role