Event Planner & Administrator

Role Overview
Contractor Dynamics is hiring a detail-oriented Event & Administrative Assistant to support client events and internal administrative tasks. This role combines event coordination execution with administrative support, making it ideal for someone who is highly organized, dependable, and comfortable following documented processes.
You will be responsible for coordinating logistics for client events, ordering print materials, and assisting with administrative responsibilities such as client onboarding and offboarding tasks, CRM updates, and accounts receivable follow-ups.
This is an execution-focused role. You will work from SOPs, checklists, and clear direction, with ownership over ensuring tasks are completed accurately and on time.

Location: Remote
Job Type: Hourly
Pay: $480/ mo for ~20 hours of work

Key Responsibilities
Event Coordination
- Book and coordinate client events, including venues and hotels
- Research and secure event spaces based on provided requirements
- Order and manage print materials for events (flyers, signage, handouts, etc.)
- Track event timelines and ensure all logistics are completed before deadlines
- Communicate with vendors, venues, and internal team members to confirm details
- Maintain organized records of event bookings and confirmations

Administrative Support
- Complete client onboarding tasks according to documented SOPs
- Complete client offboarding tasks to ensure smooth transitions
- Update and maintain CRM records (contacts, notes, statuses, billing updates)
- Assist with general administrative tasks as assigned
- Follow processes consistently and flag issues or missing information

Billing & Accounts Receivable Support
- Make outbound calls to clients regarding outstanding invoices (A/R)
- Communicate professionally and confidently when requesting payment
- Document call outcomes and payment statuses accurately
- Coordinate with leadership on unresolved billing issues
- Be available for limited U.S. business hours at the end of each month for billing calls

Skills & Qualifications
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and deadlines
- Clear, professional written and verbal communication
- Comfortable making billing-related phone calls to clients
- Ability to follow SOPs and checklists accurately
- Basic experience with CRM tools or strong ability to learn quickly
- Reliable internet and ability to work independently
- Availability for limited U.S. time overlap when required

Bonus Points If:
- Previous administrative assistant or virtual assistant experience
- Event coordination or logistics experience
- Experience working with CRM platforms such as HubSpot or GoHighLevel
- Experience in a service-based or agency environment

This Role Isn’t For You If…
- You don’t enjoy detail-oriented, deadline-driven work.
- You struggle to take ownership and need constant oversight.
- You aren’t open to feedback and continual learning.

What Success Looks Like
- Events are booked correctly and on time
- Print materials arrive accurately and on schedule
- Client onboarding and offboarding tasks are completed without errors
- CRM records are kept clean and current
- Billing follow-ups are handled professionally and consistently
- Leadership can rely on tasks being completed without reminders

What We Offer
- Remote, flexible work environment.
- Flexible working hours, with the expectation that client communication and meetings will be scheduled during U.S.-based business hours.
- Opportunity to learn and grow inside a fast-scaling company.
- Growth potential with increasing project volume.
- A team culture built on accountability, excellence, and helping each other win.

About Contractor Dynamics
We help roofing companies transform their marketing in-house through strategic training and agency services, equipping teams to boost growth and ROI. Learn more about our mission here: ----------

Our Core Values
- We Help Our Clients & One Another Win
- We Continually Learn & Improve
- We Are Trusted Advisors
- We Are Impeccable With Our Word
- We Embody Extreme Ownership