Marketing & Admin Assistant

Administrative & Marketing Assistant

Starting Rate: $6.5/hour
Hours: 10–20 hrs/week
Working time: Flexible, but you must be available for 1–2 weekly meetings in the morning US CST
Start Date: 1st week of March

Summary – We are seeking a reliable, detail-oriented Administrative & Marketing Assistant VA to support CRM and email campaign execution, lead handling, onboarding setup, and light website updates. This role blends admin + marketing operations—ideal for someone who can follow templates, execute consistently, and improve systems over time.

Our goal is to build a workflow that is as automated and optimized as possible (CRM + onboarding + AI training + client changes), so we’re looking for someone who enjoys structured work and can keep projects moving.

Please read all REQUIRED conditions below before applying

REQUIRED: Fluent English (written + spoken) and professional communication
REQUIRED: Highly organized + detail-oriented (strong follow-through and accurate data handling)
REQUIRED: Comfortable working 10–20 hours/week and managing multiple tasks/priorities
REQUIRED: Comfortable using a time-tracking system
REQUIRED: Able to attend 1–2 weekly meetings in the morning CST
REQUIRED: Tech-comfortable and able to learn new tools quickly (CRM, email tools, ClickUp, Wix)

When you message us to apply, you MUST include the sentence below in the subject line or first sentence of your message. Applications that do not include this will be automatically discarded:

“I can work 10–20 hours per week, I’m comfortable with time tracking, and I can attend 1–2 weekly meetings in the morning CST. My experience includes (list tools), and I have experience with CRM updates, email campaigns, and admin/project coordination.”

Responsibilities:

• Cold Outreach & CRM Management
? Source and export leads from Sales Genie
? Upload leads into cold outreach platform and launch email campaigns
? Import contacts and manage records inside GoHighLevel
? Move engaged leads from cold outreach workflows into the GoHighLevel CRM pipeline as needed
? Review campaign performance (opens, replies, bookings) and update CRM records accordingly

• Email Marketing (Warm & Existing Clients)
? Set up promotional and nurture email campaigns in GHL or related tools using provided templates
? Write or refine copy when needed based on direction (AI tools allowed, but must manually edit for clarity, tone, and brand voice)

• Project Management (ClickUp)
? Track tasks, update statuses, and keep projects organized
? Preferred: Ability to help build workflows and systems in ClickUp (templates, recurring tasks, pipelines)

• Client / Company Onboarding Set Up
? Perform onboarding software setup and configuration (Google Business 360 / ---------- platform, etc.)
? Upload templates and instructions to train AI system based on provided processes
? Support basic automation setup where applicable
? Goal: move onboarding toward near-full automation and maximize optimization outcomes

• Wix Website Support (Light Edits & Go-Live Checklist)
? Follow go-live checklist to ensure SEO and social requirements are met
? Handle client change requests in Wix (basic edits like copy updates or image swaps; no heavy design work - training provided)

Preferred Experience & Skills:
• Experience with CRM systems, especially GoHighLevel or similar platforms
• Familiarity with cold email outreach tools, lead sourcing platforms (e.g., Sales Genie / Data Axle), and campaign performance tracking
• Strong email marketing skills, including writing, editing, and optimizing campaigns for warm and existing audiences
• Proficiency in ClickUp or similar project management tools; ability to build workflows, templates, and recurring task systems preferred
• Experience with client onboarding tools and automation, including Google Business-related platforms and basic system integrations
• Basic Wix website editing experience
• Strong attention to detail and ability to follow structured processes while improving system and workflows
• Comfortable using AI tools responsibly while ensuring outputs are accurate, natural-sounding, and on-brand
• Organized, proactive, and able to manage multiple projects independently in a remote environment

Stretch Goals/responsibilities
• Improve lead import + campaign tracking process (reduce manual steps, better tagging, cleaner handoff to CRM)
• Help document SOPs and checklists so onboarding + client updates become faster and more consistent

Keywords
Administrative Assistant, Marketing Assistant, CRM, GoHighLevel, GHL, Sales Genie, Cold Email, Email Marketing, Contact Imports, Lead Management, ClickUp, Project Management, Client Onboarding, Automation Setup, Wix, SEO Checklist, Operations Support