Executive Assistant

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Job Title: Executive Assistant (Remote)
Company: Nova Underground LLC
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About Us
Nova Underground LLC is an underground utility construction company specializing in telecommunication projects. We pride ourselves on delivering high-quality services, including fiber and conduit installation. Our success is built on organization, attention to detail, and timely execution of our projects.
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Job Overview
We are seeking a reliable, proactive, and detail-oriented Remote Executive Assistant to support our executive team. This role is essential in managing daily administrative tasks, improving communication flow, and helping streamline operations across the company.
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Key Responsibilities
• Administrative Support: Provide high-level assistance to the executive team.
• Communication Management: Act as a liaison for internal and external communications, ensuring clarity and professionalism.
• Project Coordination: Track progress on initiatives, ensuring deadlines are met and teams remain aligned.
• Document Preparation: Draft, edit, and organize reports, presentations, and other business documents.
• Information Management: Maintain and organize company records, ensuring secure and efficient access.
• Travel & Booking Management: Handle flight and Airbnb bookings, including managing changes, cancellations, and refund requests.
• Process Optimization: Recommend and implement improvements to administrative workflows.
• Collaboration: Serve as a point of contact between executives, staff, and external partners.
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Qualifications
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Familiarity with project management tools like ---------- , Trello, or Smartsheet.
• Experience managing travel bookings (flights, Airbnb) and handling changes or refunds.
• Discreet and trustworthy with confidential information.
• Independent, resourceful, and effective in a fast-paced environment.
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Preferred Qualification
• Background in the construction or utility industry is a plus.
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Why Join Nova Underground LLC?
• Opportunities for career growth and professional development.
• A collaborative and supportive team environment.
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How to Apply
Please head onto this link to apply: ----------

We look forward to hearing from you!