Administrative Virtual Assistant (Real Estate)

Operations & Executive Assistant (Real Estate)

Location: Remote (Philippines-Based)

Hours: Part-Time (30–35 hours/week with substantial overlap during U.S. business hours)

Reports to: CEO / Founder

About the Role

We are looking for a reliable, organized, and proactive Virtual Assistant to support the day-to-day operations of our real estate business.

This is a fast-paced operations role that combines administrative support, payment tracking, reporting, vendor coordination, and communication with property managers, vendors, and tenants.

This is not a bookkeeping-only role. While spreadsheets, reporting, and invoice tracking are part of the position, the primary focus is helping keep business operations moving, following up on outstanding items, and taking ownership of recurring tasks.

The ideal candidate enjoys solving problems, staying organized, communicating professionally, and following through until tasks are completed.

Key Responsibilities
Track rents, mortgage payments, utilities, invoices, insurance, and recurring payments
Calculate prorated rents, balances, late fees, and payment summaries
Update spreadsheets, reports, and internal tracking systems accurately
Monitor outstanding payments and communicate status updates
Assist with bookkeeping, invoice tracking, and financial reporting
Maintain organized files and documentation within Google Drive
Communicate professionally with tenants, vendors, and property management companies using established processes and SOPs
Coordinate follow-ups and ensure action items are completed
Assist with inbox management and administrative support
Escalate issues appropriately while keeping projects moving
Requirements
Minimum 2 years of Virtual Assistant or administrative experience
Previous Virtual Assistant experience required
Strong organizational and follow-up skills
Excellent attention to detail
Comfortable managing multiple priorities
Strong basic math skills
Proficient in Microsoft Excel, Microsoft Word, and Google Workspace
Clear written and spoken English
Comfortable communicating by email and phone
Comfortable following SOPs while exercising good judgment
Reliable high-speed internet connection
Professional, distraction-free work environment
Comfortable with time tracking
Comfortable appearing on camera for internal meetings
ID Proof Score of 80 or higher
Preferred Qualifications
Real estate or property management experience
Experience supporting busy business owners or executives
Experience with payment tracking and reporting
Experience using spreadsheets and cloud-based systems
Dual monitor setup
Backup internet and/or backup power source
Hours & Pay
Approximately 30–35 hours per week
Must substantially overlap with U.S. business hours
$4–6/hour depending on experience
Long-term opportunity with room to grow
To Apply

Please submit:

A short video introducing yourself
Brief summary of your Virtual Assistant experience
Your availability (days and hours)
Confirmation that you are comfortable with time tracking
Internet speed test screenshot
Typing speed test screenshot
Briefly explain how you would calculate prorated rent if a tenant moved in on the 17th of the month
Include the phrase "I read the full post" in your application

Applicants who do not follow the instructions above will not be considered.