Real Estate Executive VA

Job Overview ---

We are looking for a highly organized, detail-oriented Transaction Coordinator & Virtual Assistant to join our growing real estate team. This isn't just a data-entry role; you will be the "glue" that holds our transactions together, ensuring every deadline is met, every document is signed, and our clients receive world-class service from contract to close.

Compensation & Benefits ---

Monthly Salary: Starts at Php 50,000 – Php 60,000 (based on experience); potential for salary increases as certain milestones and job expectations are met
Payment Schedule: Paid twice a month
Leave: Paid work holidays + 7 days paid vacation (increases by 1 day per year)
Bonus: 13th-month pay (prorated for the first year)

Key Responsibilities ---

1. Transaction Coordination (The Core)
Manage the full "Contract to Close" process: Prepare contracts, listing agreements, disclosures, and addendums.
Update and maintain Brivity, CTM, and Bolt with 100% accuracy.
Coordinate with title companies, lenders, and brokers to ensure file compliance.
Track critical dates/deadlines and notify agents and clients daily.
Manage MLS status changes (Coming Soon, Active, UC, Sold).

2. Daily Operations & Email Management
Monitor "Transactions & Homes" email and Google Chats; triage high-priority items.
Update Google Calendars with transaction dates and meeting invites.
Maintain the Vendor List, Agent Tools pages, and Team Resources.
Track lender opportunities and recruiter job boards (Indeed, ---------- ).

3. Marketing & Social Media
Coordinate social media daily: Create/get posts and share on our pages.
Monitor marketing sites and Homebot.ai for replies and inquiries.
Send client "Testimonial Tree" requests and follow-up emails post-closing.

Required Skills & Experience ---

Experience: Must have a solid background in US-based Real Estate transaction coordination.
Tech Stack: Proficiency in Brivity, CTM eContracts, Bolt, and Google Workspace (Suites) is highly preferred.
Marketing: Experience managing social media platforms for business and basic marketing tasks.
Communication: Neutral English (written and verbal) for interacting with agents, clients, and title companies.
Traits: High level of ownership, "zero-inbox" mentality, and the ability to work independently in a fast-paced environment.

How to Apply ---
Please send us your resume as an accessible link and a quick audio recording telling us about something that is NOT on your resume.

Looking forward to hearing from you guys!