Assistant Property Manager with Contracts and Proposals Experience

The Contracts and Proposals Specialist supports the Business Development team by preparing, reviewing, coordinating, and managing contracts and business proposals related to properties, owners, and real estate services. This role will work closely with internal teams to ensure all contracts and proposals are accurate, compliant, and aligned with company and regulatory standards. The position is fully remote and requires strong attention to detail, organization, and deadline management.
This role also requires a higher degree of independent ownership across contract tracking, renewals, amendments, and cross-functional coordination

Responsibilities:

Contracts Management:
- Draft, review, and revise contracts such as property management agreements, and service contracts, lease-related addendums, NDAs, and amendments.
- Ensure contracts comply with company policies, local real estate regulations, and property-specific requirements.
- Coordinate contract reviews and approvals with Legal and leadership.
- Track contract terms, renewals, expirations, and key obligations for managed properties.
- Maintain organized digital contract files and contract trackers.

Proposals:
- Collaborate with Business Development Specialist to gather scope of work, pricing, and supporting documentation.
- Customize proposals for property owners, HOAs, and commercial or residential clients.
- Ensure proposals meet client requirements and submission deadlines.

Real Estate and Property Operations Support:
- Coordinate with internal teams on contract-related billing terms and service scopes.
- Maintain proposal templates, contract templates, and content libraries specific to property management.

Cross-Functional Coordination:
- Serve as the primary point of contact for contract and proposal-related inquiries.
- Provide regular status updates on contracts and proposals to internal stakeholders.
- Identify opportunities to improve contract and proposal workflows.

Compliance and Documentation:
- Ensure confidentiality and proper handling of owner, tenant, and vendor information.
- Support audits, due diligence requests, and internal reporting as needed.
- Perform other related duties as assigned.

Qualifications and Experience:
- Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent experience).
- 2-3+ years of experience in contracts administration, proposals management, or a related role within property management, real estate, or construction.
- End-to-end contract lifecycle management within property management
- Experience supporting residential, commercial, or mixed-use properties is a strong advantage.
- Familiarity with real estate contracts, vendor agreements, and property management operations.
- Hands-on property management contract experience who can operate independently and support the Business Development team with minimal ramp-up.
- Direct experience with proposal drafting, RFP response development, or contract review/redlining.
- Experienced in proposal writing and contract revisions.


Required Skills:
- Strong knowledge of contracts related to property management and real estate services.
- Excellent attention to detail and organizational skills.
- Strong written and verbal communication skills.
- Ability to manage multiple properties, contracts, and deadlines simultaneously.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with contract management systems, e-signature tools, and project management platforms (e.g., Hubspot, DocuSign, SharePoint, Asana, Monday, AppFolio, Yardi, or similar tools).
- Self-driven and able to work independently in a remote environment.
- Strong follow-up, time management, and prioritization skills.
- Collaborative and responsive when working with distributed teams.
- Detail-oriented with a problem-solving mindset.

Working conditions:
- Full remote work (work anywhere).
- Work schedule is Monday to Friday, 9:00 AM to 5:30 PM Eastern Standard Time (EST) including the 30 minutes unpaid meal break.
- Comfortable working with Hubstaff (time tracker)

How to apply:
1. Please check out our website: ----------
2. Send an email attachment with your updated resume in PDF format.
3. Please include a link to your voice recording introducing yourself & your relevant experience and include your OnlineJobs.PH profile link.
4. Kindly send your application to ---------- the subject line, kindly indicate the position Contracts and Proposals Specialist - your name.

*Applicants who will not follow instructions will be automatically rejected without notice.
* Shortlisted applicants will be contacted by email for interview scheduling.
Looking forward to working with you!