Real Estate Administrative Virtual Assistant (Long-Term, PST Hours)

Work Hours: Full-time (40 hrs/week), Monday–Friday with U.S. Pacific Time overlap
Pay: $750–$1,050/month, based on experience
Location: Remote (Philippines preferred)
Start Date: ASAP
Role Type: Long-term, stable position

About the Company

We are a U.S.-based commercial real estate and property management firm that manages investment properties and supports leasing, sales, operations, and reporting for our clients.

We are looking for a reliable, detail-oriented Administrative Virtual Assistant to support our back-office operations. This role is ideal for someone who enjoys organized, accuracy-driven work and communicates consistently during work hours.

Role Overview

You will support our internal team by keeping systems, data, and documents accurate and up to date. This is a core administrative role focused on execution and organization—not sales or marketing strategy.

Success in this role means we can trust you to manage recurring tasks independently and communicate clearly when something needs attention.

Key Responsibilities

Administrative & Data Support
• Entering and updating information in Yardi (property management software)
• Maintaining and updating Excel / Google Sheets
• Organizing files and folders in Google Drive
• Handling general administrative tasks (tracking, follow-ups, organization)

CRM & System Management
• Updating and maintaining CRM records (contacts, deals, notes)
• Keeping data clean, accurate, and well-organized
• Supporting basic workflow updates as instructed

Documents & Contracts (Template-Based)
• Organizing and updating contract and lease documents using provided templates
• Tracking key dates and document status
• Ensuring files are complete, accurate, and properly stored

Drip Email & Research Support
• Updating and managing drip email campaigns using pre-written templates
(formatting, scheduling, list/tag management)
• Conducting online research and data gathering as needed

Tools You’ll Use

Experience with or willingness to learn:
• Google Workspace (Docs, Sheets, Drive)
• Excel
• CRM systems (Zoho, GoHighLevel, or similar)
• Yardi (experience is a plus; training provided)

What We’re Looking For
• This role is best suited for someone who has supported U.S.-based teams and is comfortable working independently.
• 1–3 years of experience as an admin VA or operations assistant
• Strong attention to detail and accuracy
• Comfortable working with spreadsheets and structured data
• Organized, dependable, and proactive
• Fast and professional communicator during work hours
• Able to follow systems and instructions consistently

Real estate experience is a plus, but not required.

Work Expectations
• Full-time availability with PST workday overlap
• Responses within business day during workdays
• Reliable internet and consistent attendance

What Success Looks Like
• 30 days: Systems, spreadsheets, CRM, and documents are accurate and consistently updated
• 60 days: You handle recurring admin and CRM tasks independently with minimal supervision

Why This Role
• Long-term, stable position
• Clear expectations and structured systems
• Opportunity to grow responsibilities over time
• Performance-based bonuses and 13th month pay for long-term tea ---------- mbers

How to Apply

Please include:
1. A brief summary of your admin/VA experience
2. Your professional resume
3. Your experience with Excel or Google Sheets (be specific)
4. Any experience with CRMs or Yardi (if none, say none)
5. Quick Loom or other video discussing your experience
6. Your internet speed test result
7. Include the phrase “DETAILS MATTER” somewhere in your application

Applications that do not follow instructions will not be considered.