Executive Assistant to CEO

We’re not just hiring for skills, we’re looking for ownership, confidence, and sharp thinking.
If you’re someone who thinks ahead, loves systems, and naturally operates as a right hand rather than waiting for instructions, this role is for you

** Please read till the end to see how to apply **

>> ABOUT US
At Reconstruct™, we don’t just build structures, we rebuild lives. Specialising in high-quality insurance repair projects, we manage residential and commercial works that truly make an impact.

We excel at providing essential restoration services for residential and commercial properties impacted by fire, flood, or mould.

>> ABOUT THE ROLE
As an Executive Assistant at Reconstruct™, you’ll be the trusted right hand to the CEO of a successful and fast-moving Australian based construction company.

You’ll help keep the CEO focused, organised, and moving forward by thinking ahead, implementing systems, and confidently managing the day-to-day so decisions don’t get stuck waiting.
You’ll work full time, starting 9:00a ---------- lbourne time, and be deeply involved in the rhythm of the business.

>> WHAT YOU'LL DO
Here’s a sneak peek at what your day-to-day will look like:
- Proactively manage inbox, calendars, priorities, agendas, and follow-ups
- Act as a gatekeeper and organiser for the CEO, keeping them on track
- Implement and improve systems, processes, and workflows
- Use AI tools and automations to increase efficiency and reduce manual work
- Support light project management and cross-team coordination
- Prepare travel itineraries and manage logistics when required
- Take ownership of tasks and make confident decisions on day-to-day matters
- Spot issues before they become problems and propose solutions

>> ABOUT YOU
You’ll thrive in this role if you bring:
- Proven experience as an Executive Assistant (ideally supporting leaders in Australia or the UK)
- Impeccable written and spoken English
- Strong experience with AI tools, automations, and modern systems
- Confidence to gently guide and challenge when needed, always professionally
- Experience with project management or operational coordination
- A proactive, ownership-driven mindset (you don’t wait to be told)
- Excellent organisational skills and attention to detail
- A reliable, high-speed internet connection and professional remote setup

>> IMPORTANT NOTE
What we’re really looking for here is an Executive Assistant (EA), not a Personal Assistant or Virtual Assistant.
An EA thinks ahead, anticipates needs, and operates as a true right hand.

You’re comfortable making decisions on smaller day-to-day matters and keeping things moving, not just executing tasks, but owning outcomes.
(Yes, there may occasionally be personal-style admin, but the core of this role is strategic support, not task-taking.)

>> WHY THIS IS YOUR BEST CAREER MOVE
Here’s why joining us will be the best decision you’ve made in your career:
- Competitive salary aligned with experience
- 12 annual leave days per year
- You will follow Australian Public Holidays
- Real growth opportunities as the business continues to scale
- Direct exposure to leadership and high-level decision-making
- Long-term opportunity with a stable, growing Australian company
- A role where initiative is welcomed, not shut down

>> HOW TO APPLY
- Send a 1-minute video (made on ---------- ) of yourself explaining why this would be a great fit for you (non-negotiable requirement for application)
- Attached your resume when applying