Executive & Personal Assistant (Remote, Part-Time, ET Overlap)

I am looking for a proactive, detail-oriented Executive & Personal Assistant to support both professional and personal operations. This includes scheduling, follow-ups, project coordination, research, communication drafting, and administrative tasks (including medical and travel coordination).

The right candidate enjoys closing loops, organizing information, and making sure things move forward without waiting for instructions. This role requires excellent written English, follow-up discipline, and reliability.

Responsibilities:

Manage calendar, scheduling, travel coordination

Track tasks, meetings, and follow-ups across multiple projects

Draft email and message responses (for review at first)

Conduct research and summarize findings

Schedule medical appointments, manage paperwork/referrals

Coordinate with vendors, service providers, and contacts

Maintain documents, notes, and timelines

Provide reminders and follow-through support

Create structure for long-term projects

Requirements:

Excellent written English (very important)

Experience supporting executives, founders, or managers

Proactive follow-through (does not wait for reminders)

Strong organizational and tracking skills

Must be comfortable with partial personal tasks

Available to work with US Eastern Time overlap (4–6 hours/day)

Reliable internet + working system

Tools experience (preferred but not required):

Google Workspace

Notion, Airtable, Asana, or similar tools

Calendars (Google Calendar or similar)

WhatsApp/Slack/Loom (async communication)

Hours:
Part-time: 20–25 hrs/week (long-term)

Rate:
$7–$12 USD/hour depending on experience

Application Instructions (IMPORTANT):
Please send the following or your application will not be considered:

Short introduction about your background

Relevant experience as an Executive/Personal Assistant

Your hourly rate + availability (ET hours)

A brief writing sample (choose one):

a drafted professional email OR

a written summary of a project you coordinated

Answer this question:
“When you are waiting on another person to complete part of a task, what do you do?”